Admin Assistant w/crm and template creations and other items

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TYPE OF WORK

Part Time

SALARY

300-400

HOURS PER WEEK

20

DATE UPDATED

Oct 20, 2026

JOB OVERVIEW

**Virtual Assistant (Admin and Event Support) – Multi-Branch Event Company**

We are a growing event company with 6 branches, seeking a highly organized and proactive **Virtual Assistant** to support our operations. This role involves a mix of administrative tasks, event software management, and event coordination.

**Position Type:** Part-Time (Approx. 15-25 hours/week)
**Schedule:** Must be available **partially during U.S. daytime hours** for communication and task management
**Location:** Remote
---

**Key Responsibilities**

????? **Event Admin & CRM Support**

* Edit photo/video booth templates for events using Photoshop or Canva
* Upload and update templates in our CRM
* Create events in our event software at least 4 weeks prior to the event
* After each event: upload photos, videos, and audio to storage platforms, send media to customers, and remove outdated events as needed


**Scheduling & Staff Coordination**

* Update staff schedules from Nifty with new bookings and changes to bookings
* Mark completed events and assist with general scheduling needs

**Vendor & Partner Outreach**

* Send outreach emails to venues, coordinators, and vendors (approx. 100 emails/week)
* Share upcoming and past event media
* Promote specials and build relationships to get on preferred vendor lists

**Sales Support**

* Maintain an updated list of upcoming bookings and items not added on to upsell them on
* Identify and track missing upsells or add-ons for each booking

????? **Miscellaneous**

* Assist with other administrative or creative tasks as assigned

---

**Ideal Candidate**

* Strong written communication skills
* Experience with Photoshop and/or Canva
* Social media savvy (Instagram, Facebook, TikTok, etc.)
* Highly organized and self-motivated
* Comfortable using CRM and scheduling tools
* Customer service and event industry experience is a plus

---

**To Apply:**
Please send your resume and a short message explaining why you're a good fit for this role. Include any relevant experience and examples of past work (especially social media or design samples, if available).

SKILL REQUIREMENT
Photoshop Admin Data Processing Computer Literacy
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