Admin Assistant (Full-Time, Remote)

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: TYPE OF WORK

Full Time

: SALARY

$5/hour

: HOURS PER WEEK

40

: DATE UPDATED

Sep 5, 2026

JOB OVERVIEW

Moon Magnet Music is a Denver based company founded in 2013, operating three lines of business: a music school, a wedding DJ productions company, and a mixing & mastering recording studio. Recent recognition includes Westword's Best of Denver 2026 (Best Mobile Music Recording), back to back Best of Zola awards for our DJ team, and a 2026 CU Denver Outstanding Alumni Award for our founder.

We are a mission driven company growing a community of 1,000 students with the tools to connect with others and build something bigger than themselves through music. Our core values, Be the Best Version of Yourself; Be 100% Engaged; Imagination & Creativity; Discover Everyone's Story; Communicate Consistently to Gain Trust; Build Community, shape how we work with students, clients, and each other.

*Position Summary*
The Admin Assistant is the written voice of Moon Magnet. Approximately 90% of the role is writing and administration (responding to leads, writing marketing content, and keeping our systems current) and approximately 10% is phone-based sales support with music school and event leads. The role works alongside our School Manager and directly with the owner, and is central to making sure every lead, student, family, and DJ client hears from us quickly, warmly, and consistently.

*Key Responsibilities*
1. Writing & Communications (primary)
-Respond to new and existing leads by email and text within established response time standards
-Write blog posts, social media captions, and monthly social media plans
-Draft and send follow-up sequences to school leads, DJ/wedding leads, and past students
-Respond to testimonials and maintain the testimonial log

2. Administration
-Maintain and update the CRM (contacts, follow-up reminders, lead status)
-Support weekly and monthly metrics reporting
-Support payroll processing (updating records, generating reports, sending receipts)
-Send attendance reminders and update student records (rates, teachers, lesson calendars, auto-invoicing)
-Update the website and email marketing platform as directed

3. Phone & Sales Support (approximately 10%)
-After a training period of up to one month: make outbound calls to school and DJ/wedding leads using provided scripts (typically 5–10 dials per day within the live window)
-Log all calls and outcomes
-Communicate with US-based parents and wedding clients in clear, natural-sounding English

*Schedule*
-This is a full-time role at 40 hours per week.
-Live window (required): 3:00–8:30pm US Mountain Time, five days per week (5–10:30am PH Time (roughly March through November) or 6–11:30am PH Time (roughly November through March).

Which five days:
-US Friday and Saturday are required (Saturday and Sunday mornings in the Philippines).
-The other three days are your choice from US Sunday through Thursday, agreed on in advance.

What the live window is used for:
-Saturday and Sunday PH mornings (US Fri–Sat): calling leads and getting back to text messages and emails that came in over the weekend.
-Monday through Friday PH mornings (US Sun–Thu, on your three chosen days): daily meetings with the business owner and calling leads

All other hours (the remaining ~30 hours per week) are flexible — work them whenever works best for you during your own daytime.

*Qualifications*

Required
-Excellent written English (near native) and a genuine enjoyment of writing
-Clear, natural sounding spoken English suitable for phone conversations with US clients
-Reliable computer and at home internet connection (verified by speed test)
-Ability to commit long term to the schedule above, including PH weekend mornings
-Comfort speaking with parents, music school leads, and wedding clients by phone
-Openness to using AI tools within our workflow, applying your own judgment and voice. AI is used in all workflows

Preferred
-Prior phone, sales, or customer service experience
-Social media content or caption writing experience
-CRM and email marketing platform experience
-Experience working US timezone schedules

*Terms & Benefits*
-Independent contractor agreement with a 90-day paid trial period, including a formal Week-3 checkpoint with written goals shared before day one
-13th month pay
-Performance based raises every six months
-Paid weekly via Wise
-Fully remote with on the job training

*Hiring Process*
Our process takes about 2.5 weeks, and we respond to every candidate within 3 days at every stage:

pre-screen survey → 1hr Zoom → live writing exercise → reference check → second Zoom with a practice sales call → small paid project (3–5 finalists) → paid final Zoom → offer. At least one interview is held during the actual live window (a PH Saturday morning) so you can experience the schedule before committing.

To apply, send a message and resume telling us why you'd be a good fit, along with your writing, sales, admin, or marketing experience.

SKILL REQUIREMENT

Article Writing English Speaking Administrative Support

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Admin Assistant (Full-Time, Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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