Admin

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: TYPE OF WORK

Any

: SALARY

$3-5 USD/hr

: HOURS PER WEEK

TBD

: DATE UPDATED

Sep 28, 2026

JOB OVERVIEW

Remote Administrative & Project Coordinator
Full-Time | Remote

We are an established print shop looking for a highly organized, responsive, and detail-oriented Remote Administrative & Project Coordinator to join our team full-time.

This position plays an important role in keeping customer orders and print projects moving smoothly from initial inquiry and quotation through approval, production, and completion. The ideal candidate is an excellent communicator who can manage multiple projects simultaneously, follow up proactively, and ensure customers and internal team members always have the information they need.

Key Responsibilities

- Manage and track customer orders and print projects from start to completion
- Coordinate job approvals and ensure required information and approvals are received before production
- Monitor project timelines, deadlines, and outstanding tasks
- Prepare and send quotes and estimates to customers
- Respond promptly and professionally to customer inquiries
- Provide customers with updates regarding order status, timelines, changes, and questions
- Notify customers when orders are completed and ready for pickup, delivery, or shipping
- Communicate with customers regarding any missing information or issues that could delay an order
- Maintain accurate order, customer, and project information
- Coordinate between customers, production staff, and management
- Update project statuses and tasks within the company's project management system
- Maintain and organize spreadsheets, reports, and administrative records
- Follow up on outstanding quotes, approvals, and customer requests
- Identify potential delays or problems and communicate them before they impact deadlines
- Assist with other administrative and operational tasks as required

Requirements

- Fluent English is required, both written and spoken
- Strong professional communication and customer service skills
- Strong proficiency with Microsoft Excel
- Excellent organizational and project management skills
- Ability to manage multiple orders, customers, and deadlines simultaneously
- Strong attention to detail and accuracy
- Ability to work independently in a remote environment
- Reliable and responsive during scheduled working hours
- Comfortable learning new software and internal processes
- Ability to prioritize urgent requests while keeping longer-term projects organized

Preferred Qualifications

- Experience with ---------- or GHL is a strong asset
- Previous administrative, project coordination, customer service, or order management experience
- Experience working with a **printing, manufacturing, signage, packaging, or production-based company** is an asset
- Experience preparing quotes or estimates
- Experience coordinating jobs between customers and production teams

What We're Looking For

We are looking for someone who takes ownership of their work rather than simply waiting for instructions.

You should be the type of person who notices when an approval is missing, a deadline is approaching, or a customer is waiting for an answer — and takes action to keep the project moving.

Responsiveness, organization, accuracy, and communication are extremely important in this role.

Position Details

Position: Remote Administrative & Project Coordinator
Employment: Full-Time
Location: 100% Remote
Schedule: Full-time schedule with consistent availability during company operating hours (EST)

If you are organized, comfortable managing multiple projects at once, and enjoy keeping customers and teams informed and on schedule, we would like to hear from you.
How to Apply

Please submit your resume along with a short introduction describing:

1. Your previous administrative or project management experience
2. Your experience using Excel
3. Whether you have experience with ---------- or similar CRMs
4. Any previous experience working with printing, manufacturing, order fulfillment, or production-based businesses
5. Your current internet speed and computer specifications

SKILL REQUIREMENT

Office and Administration Email Handling

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Job Post	Reporter	Rank	Reason	Date

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Admin

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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