-
-
TYPE OF WORK
Full Time
-
-
SALARY
1200
-
-
HOURS PER WEEK
40
-
-
DATE UPDATED
Apr 15, 2026
We're looking for an **Accounts Receivable Specialist** to own the invoicing, collections, and AR function for an industrial cleaning company that has been serving commercial and industrial clients across the New York tri-state area for over eight decades. This role exists to free up the owner to focus on sales and product development, and that only works if you can run the billing and collections operation independently and without hand-holding.
You will manage invoicing, follow up on outstanding balances, set up new vendors, and work directly inside QuickBooks Online and Monday CRM. You will also be a point of contact for customers calling about billing questions, which means your English communication skills need to be clear, confident, and professional. Experience doing this for a commercial service business is required, not preferred.
Why You'll Want to Join
- You will be paid in USD (bi-monthly: every 15th and 30th)
- Paid Time Off in accordance with company policy
- Observance of Holidays per company guidelines
- 100% remote setup so you can work wherever you're most productive
- Direct impact on cash flow and business operations from day one
- Small team environment where your work has immediate visibility
What You'll Work On
Invoicing and Billing
- Generate and send invoices to commercial and industrial clients accurately and on time
- Maintain organized billing records and ensure invoices reflect correct pricing, terms, and job details
- Support the migration of historical billing data from Workflow into QuickBooks Online
- Keep billing workflows clean, consistent, and up to date inside QuickBooks Online
Collections and AR Management
- Follow up on outstanding invoices and overdue accounts through phone and
- Manage the full collections cycle from initial follow-up through resolution
- Track aging reports and prioritize collections activity based on account status
- Communicate professionally and clearly with clients to resolve billing disputes and collect balances
Vendor Setup and Administrative Support
- Set up new vendors in QuickBooks Online and maintain accurate vendor records
- Coordinate with the owner on vendor terms, documentation, and onboarding requirements
- Support basic bookkeeping tasks as skill level allows, with potential to take on more over time
CRM and Systems Management
- Maintain accurate records inside Monday CRM alongside QuickBooks Online
- Keep both systems current and flag any discrepancies between platforms
- Support process improvements as the business scales toward higher volume
What You Bring
- Proven experience handling invoicing, billing, and collections specifically for a commercial service business
- Direct industry background in commercial cleaning, field service, trades, or a similar service environment
- Strong proficiency in QuickBooks Online including invoicing, AR management, and vendor setup
- Clear, professional English communication skills both written and spoken, customer phone calls are part of this role
- High attention to detail and a track record of following through on outstanding balances without being managed
- Comfort working independently in a small business environment where you own your function
- Familiarity with CRM tools, Monday CRM experience is a plus
- Self-directed and organized with the ability to manage multiple open accounts simultaneously
Nice to Have
- Experience supporting a commercial cleaning, field service, or trade business at a deeper level beyond basic familiarity
- Basic bookkeeping experience beyond AR and collections
- Familiarity with data migration or transitioning billing records between platforms
## How to Apply
Please include:
1. Your **updated resume**
2. A **short Loom video (1 to 2 minutes)** introducing yourself, describing your experience handling invoicing and collections for a commercial service business, and explaining how you manage overdue accounts from first follow-up through resolution
**Only candidates who submit a Loom video will be moved to the next step of the hiring process.**
If you are organized, dependable, and comfortable owning the full billing and collections cycle for a commercial business without needing step-by-step direction, this role gives you direct ownership and real impact inside a business that has been built on trust and reliability for over eighty years.
