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TYPE OF WORK
Full Time
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SALARY
$450 per month
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HOURS PER WEEK
TBD
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DATE UPDATED
Feb 25, 2026
The Legal Services Billing & Accounts Receivable (A/R) Specialist plays a critical role in ensuring the financial integrity and operational efficiency of the law firm. This position is responsible for managing the full billing cycle, including time-entry quality control, monthly invoicing, payment processing, collections, trust-account compliance, and financial reporting.
The ideal candidate is detail-oriented, highly organized, comfortable speaking with clients about billing matters, and accustomed to working in a fast-paced, deadline-driven legal environment. They must maintain strict confidentiality, demonstrate impeccable professionalism, and uphold the firm’s core values of accuracy, accountability, and client-focused service.
Key Responsibilities
Billing & Invoicing
• Prepare, review, and finalize bi-weekly invoices for all practice areas in compliance with firm policies.
• Verify time entries for accuracy, completeness, and compliance with billing guidelines.
• Track flat-fee, hourly, contingency, subscription, and hybrid retainer billing structures.
• Monitor evergreen retainers and initiate replenishment requests as required.
• Coordinate invoice revisions, adjustments, and write-offs with attorneys and the Firm Administrator.
• Generate and distribute invoices and billing documentation to the firm’s case-management system.
Accounts Receivable Management
• Monitor outstanding balances and manage the firm’s A/R aging report.
• Document and organize clients’ past-due balances in a spreadsheet for efficient out reach for payment.
• Monitor payment plans, subscription retainers, and automated payment arrangements.
• Post payments accurately and timely across all payment platforms (credit card, e-checks, wire, cash, etc.).
• Maintain accurate client financial records and document all communication in the case-management system.
Trust Account & Compliance
• Process and track retainers and advance fee deposits in accordance with State Bar trust accounting requirements.
• Reconcile trust accounts monthly in collaboration with the Firm Administrator.
• Ensure proper application of funds to invoices and avoid overdrafts, commingling, or misapplication of funds.
• Maintain meticulous audit-ready account documentation.
Client Communication & Support
• Respond promptly and professionally to client billing inquiries.
• Assist clients in understanding invoices, charges, and firm financial policies.
• Coordinate with attorneys to resolve disputes or billing discrepancies.
Reporting & Internal Collaboration
• Generate weekly, monthly, and quarterly billing and A/R performance reports.
• Track KPIs related to billable hours, collections, write-offs, and revenue targets.
• Work collaboratively with intake, paralegals, and attorneys to ensure timekeeping accuracy and billing efficiency.
• Recommend improvements to billing workflow, technology, and policy updates.
Qualifications
Required
• 2+ years of experience in law-firm billing, legal accounting, or legal operations.
• Strong understanding of law-firm billing concepts, including retainer structures and trust-accounting rules.
• Proficiency in legal billing or practice-management platforms (e.g., MyCase, Clio, PracticePanther, CosmoLex, etc.).
• Excellent written and verbal communication skills.
• High level of accuracy, organization, and attention to detail.
• Ability to maintain confidentiality of sensitive financial and client information.
Preferred
• Experience with Georgia State Bar trust-accounting rules and legal-industry billing standards.
• Familiarity with family-law billing structures, litigation cost tracking, and expert/witness billing.
• Prior experience handling high-volume billing in a fast-paced legal office.
• Intermediate to advanced skills in Microsoft Excel or financial reporting tools.
Key Competencies
• Accuracy & Attention to Detail – Maintains error-free financial records.
• Professionalism – Communicates with clients clearly and respectfully.
• Problem Solving – Quickly resolves billing discrepancies and identifies workflow improvements.
• Confidentiality – Maintains strict compliance with ethical standards.
• Time Management – Meets all billing and financial reporting deadlines.
• Team Collaboration – Works effectively with attorneys, intake staff, paralegals, and admin staff.
Physical & Schedule Requirements
• Ability to work during standard business hours, with some flexibility during billing cycles.
• Extended periods of computer use and data entry.
