Accounts & Executive Administrative Assistant

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: TYPE OF WORK

Full Time

: SALARY

AUD $7–$10 per hour

: HOURS PER WEEK

25

: DATE UPDATED

Sep 23, 2026

JOB OVERVIEW

✦ ACCOUNTS & EXECUTIVE ADMINISTRATION ASSISTANT
Remote | Full-Time | Australian Business Hours

We are a premium Australian events company creating weddings, brand activations and experiences for a wide range of clients, including globally recognised brands.

We’re looking for a highly organised Accounts & Executive Administration Assistant to help our director stay on top of business accounts, property commitments, invoicing, quotes and selected personal admin.

This is a role for someone who notices what is coming up, keeps track of the details and follows through without repeated reminders. You’ll work remotely with our director, bookkeeper and wider team.

✦ BUSINESS ACCOUNTS & INVOICING

• Prepare and send invoices, monitor outstanding payments and follow up professionally when needed.
• Organise purchases, supplier invoices, receipts and payments across multiple events and projects.
• Keep financial records and supporting documents accurate and easy to find.
• Monitor our accounts inbox and respond to routine client and supplier enquiries.
• Flag discrepancies, missing information and upcoming payments promptly.

✦ BOOKKEEPER & BAS SUPPORT

• Liaise with our bookkeeper to ensure records and supporting documents are complete ahead of BAS and other reporting deadlines.
• Assist with Xero reconciliations, payroll preparation and general accounts administration.
• Keep track of outstanding questions and follow them through to resolution.

✦ PROPERTY, VEHICLES & INSURANCE

• Track strata notices, payment dates and property-related correspondence.
• Maintain a schedule of warehouse repayments and other recurring commitments.
• Track insurance policies, renewals and payment dates for the warehouse, vans, stock and other business assets.
• Gather renewal documents and quotes, follow up on missing information and bring decisions to the director in time to act.

✦ EXECUTIVE & PERSONAL ADMIN

• Help the director keep track of selected personal bills, repayments, renewals, appointments and paperwork.
• Prepare bank transfer details and payment reminders for the director’s review and approval.
• Maintain a clear tracker of deadlines, tasks and items awaiting a response.
• Provide a concise weekly update covering what is due, what is overdue and what needs the director’s decision.
• Assist with other day-to-day administration as required.

Payments and financial decisions remain subject to the director’s approval.

✦ WHAT WE’RE LOOKING FOR

• Proven experience in accounts administration, bookkeeping support, executive assistance or a similar role.
• Strong working knowledge of Xero.
• Excellent written and spoken English, with the confidence to communicate professionally with clients, suppliers, insurers and our bookkeeper.
• Exceptional attention to detail and the ability to manage several deadlines at once.
• A proactive approach: you follow up, identify gaps and keep things moving.
• Sound judgment and discretion when handling confidential business and personal information.
• Confidence using Google Workspace, email and shared task trackers.
• Reliable internet and a suitable home workspace.

Experience supporting an Australian business, coordinating insurance renewals or handling property administration would be an advantage.

✦ HOURS & PAY

This is a remote, part ---------- -time role, initially around 25 hours per week (preferably 10:00am - . You must be available on weekdays during an agreed window that overlaps with Sydney business hours.

Pay: AUD $7–$10 per hour, depending on your Xero experience, communication skills and ability to manage deadlines independently. There is scope for hours to increase as the role develops.

✦ HOW TO APPLY

Please send your CV and a brief introduction covering:

1. Your experience with Xero and accounts administration.
2. An example of how you have kept multiple payments, renewals or deadlines organised.
3. Your experience communicating with clients, suppliers or a bookkeeper.
4. Your weekday availability

Include the word “Sparkle” in your application subject line.

SKILL REQUIREMENT

Xero Administrative Management Organization

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Accounts & Executive Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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