Accounts Assistant

Accounts Assistant
We’re on the lookout for an Accounts Assistant to join our expanding team.

A Bit About HeadBox
At HeadBox, our purpose is simple. We connect people and spaces to make brilliant things happen.
But it's not always been straightforward to hire or host at an amazing venue. In fact, prior to the company's inception in 2015, it was the exact opposite. Our business was born from frustration at the outdated, slow, inefficient and time-consuming venue booking process that anyone looking to book a space had to endure.
Since then, we've uncovered more challenges faced by corporates, venue managers and people looking for venue space but our purpose has always remained the same. We've spent the last few years becoming obsessed with our customers and their problems so that we can build products, tools and features to make their lives easier. Think of it as human-kind event-tech. Our ecosystem of products make event and venue management simple, secure and transparent, whether you want to hire a space or host an event.
HeadBox Australia launched in 2020 led by Ali Lord, ex-Head of Events at Dentsu Aegis UK. In her previous role, Ali was one of the early adopters of the HeadBox Business technology and experienced first hand the benefits and efficiencies it provides corporations. Ali quickly knew this was a product she had to bring back to Australia.
HeadBox are now in the process of taking Australia by storm and are looking for a new tea ---------- mber to join us on this exciting journey.

About You
You can hit the ground running, ideally holding a Bachelor’s degree in Accountancy or related professional qualification with at least 2 years of experience in a similar role with demonstrated skills and abilities..
You have hands-on experience and good understanding of using Xero accounting software.
It would be advantageous for you to hold knowledge of the Australian taxation and accounting system.
You’re highly organised, detail-oriented, and can work well under pressure. You have a strong work ethic, a curiosity for learning, and a desire to contribute to our collective success.

The Role
The Accounts Assistant is primarily responsible for Accounts Receivables, Accounts Payable and Bookkeeping functions across the business. Reporting to the Finance Officer, this role has a wealth of variety on offer as you’ll be exposed to all areas of the business as new customers join and the teams win new business.

Key Responsibilities

- Accounts Receivable & Payable
- Prepare and issue invoices to HeadBox clients in consultation with the business development, customer success and event planning and event management tea ---------- mbers.
- Manage overdue invoices and follow up on outstanding payments.
- Reconcile bank transactions and accounts.
- Process and code supplier invoices accurately.
- Assist with month-end and year-end reconciliations.
- Support the preparation of accurate financial reports and schedules.
- Ensure compliance with accounting and financial reporting standards.

Miscellaneous Support
- Assist the finance and operations team with ad hoc tasks from time to time
- Support the commercial teams with finance-related queries and data.

Requirements
- Commercial aspiration: a drive and willingness to learn the key commercial skills required to be a competent commercial tea ---------- mber.
- Communication: it is important that you have strong interpersonal and communication skills as you will be interacting with clients and you will be required to tailor your communication appropriately to the right person.
- Attention to detail: goes without saying really, but nothing goes unnoticed by you. You're risk-averse and your accounting is meticulous, accurate and consistent. You like to get it done the right way the first time around. Big picture thinking is essential.
- Be great to work with: we’re looking for someone who embodies the HeadBox values of brilliance, integrity, empathy, curiosity. We need someone independent, flexible, adaptable and ready to get stuck-in.
- Growth mindset: you love staying abreast of the latest tools, techniques and equipment in your area of focus and you're happy to share your intel with the team.
- Loyalty: we're big on people who get what we do, why we're doing it and those who genuinely want to be part of something that is shaking up markets that are steeped in old-fashioned ways. You're in it for the long haul, just like the rest of the crew.

Toolbox
Experience in the following is highly desirable as you will be using these tools to do your job:
- MS Office (Word, Excel, PPT) AND Google Workspace (Docs, Sheets, Slides) - Advance experience
- Xero (Accounting Software)

In the course of the role, you will also be exposed the other tech tools we use, which include:
- HubDoc (Document Collection & Management Software)
- Stripe (Online Payment Processing Software)
- Hubspot (Customer Relationship Management Software)
- HeadBox (Our own proprietary Software)