Accounting and Operations Coordinator

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: TYPE OF WORK

Full Time

: SALARY

$500

: HOURS PER WEEK

40

: DATE UPDATED

Jan 8, 2026

JOB OVERVIEW

Job Description: Accounting and Operations Coordinator
Role Overview Qbeescloset is seeking a detail-oriented, high-energy resource to join our team full-time. This role is the backbone of our sales tracking and financial reporting, ensuring that every item sold—whether live, in-store, or online—is accounted for and every payment plan is managed to completion.

Key Responsibilities
Financial Tracking: Log, track, and report on all client payment plans; ensure timely follow-ups and collections.

Inventory Management: Create and maintain robust Excel databases for inventory across all sales channels.

Sales Reconciliation: Daily reconciliation of client receipts against payments received and vendor payouts.

Reporting: Prepare comprehensive Month-to-Date (MTD), Year-to-Date (YTD), and ad-hoc reports to provide insights into business performance.

Process Documentation: Audit and document standard operating procedures (SOPs) for all financial, operations and inventory workflows.

Live Show Support: Provide real-time support during live sales events to capture and DM winners, ensure file integrity, inventory accuracy and immediate payment logging.

Qualifications
Experience: 3+ years in accounting, bookkeeping, or financial operations.

Tech Savvy: Google Sheets with *advanced* Excel skills (VLOOKUP, Pivot Tables, Macros) are a non-negotiable requirement. Creating complex files for managing vendor sales and tracking

Communication: Excellent presentation skills with the ability to "tell the story" behind the numbers.

Flexibility: While hours are flexible to reach a 40-hour week, must be available to support live shows as scheduled. Live shows can start as late as 6PM EST.

Dispute Resolution: Handling "failed payments" or chargebacks from online sales.

Audit Trail: Implementing a system to track returns and exchanges, which can wreak havoc on inventory if not logged properly.

Software Proficiency: Experience with tools like Shopify, QuickBooks, Odoo etc.

Forecasting: Cashflow analysis and inventory management.

SKILL REQUIREMENT

Instagram marketing Microsoft Excel Google Forms

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Accounting and Operations Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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