Accounting Specialist

Accounting Specialist
Location: Remote, Philippines
Schedule: Full-time with U.S. Eastern Time overlap
About the Role
We are hiring a dependable, detail-oriented Accounting Specialist to maintain accurate financial records and support the daily accounting needs of a growing United States business.
You will handle bookkeeping, reconciliations, accounts payable, accounts receivable, job costing, financial documentation, and monthly reporting. You will work primarily in QuickBooks Online and spreadsheets while coordinating with leadership, operations, customers, and vendors.
This is a hands-on role for someone who takes ownership of accuracy, investigates discrepancies, meets deadlines, and keeps financial information organized without repeated reminders.
What You Will Do
Record and categorize daily transactions in QuickBooks Online. Maintain an accurate chart of accounts, customer and vendor records, supporting documentation, and audit trails.
Reconcile bank accounts, credit cards, payment processors, loans, and other balance-sheet accounts. Identify missing transactions, duplicate entries, incorrect classifications, and unexplained differences, then resolve or document them.
Review vendor bills for accuracy, coding, approvals, and supporting documents. Prepare payment schedules, track due dates, reconcile vendor statements, and help prevent duplicate or late payments.
Create customer invoices, apply payments and credits, monitor accounts-receivable aging, and follow up professionally on overdue balances. Research discrepancies and keep customer records current.
Support job costing by assigning income, labor, materials, subcontractor costs, and expenses to the correct customer, project, location, or department. Help leadership understand job-level revenue, costs, and margins.
Assist with weekly and monthly close activities. Prepare reconciliation schedules, workpapers, adjusting-entry recommendations, and financial reports for review.
Assist with payroll preparation, contractor records, expense reimbursements, sales-tax documentation, year-end reporting, and requests from accountants or tax professionals. Final payroll and tax filings remain subject to authorized review.
Maintain organized records for invoices, receipts, statements, contracts, tax documents, and payment confirmations. Communicate clearly about missing documents, unusual transactions, overdue balances, upcoming payments, and issues requiring a decision.
Help improve accounting procedures, checklists, templates, and internal controls. Identify repetitive work that can be standardized or automated without weakening accuracy.
What We Are Looking For
You have at least two years of professional bookkeeping or accounting experience, including hands-on experience with QuickBooks Online.
You understand transaction coding, bank and credit-card reconciliations, accounts payable, accounts receivable, accrual and cash-basis accounting, general-ledger maintenance, and basic financial statements.
You can use Microsoft Excel or Google Sheets for reconciliations, lookups, filters, formulas, data cleanup, and reporting.
You have experience supporting a United States business or U.S.-based clients and understand documentation, cutoff dates, monthly close deadlines, and consistent accounting processes.
You communicate professionally in written and spoken English. You can explain discrepancies, request missing information, and summarize financial issues clearly.
You demonstrate excellent attention to detail, sound judgment, and integrity. You protect confidential information, manage recurring deadlines, and communicate early when information is missing or work may be delayed.
You are based in the Philippines and can consistently overlap with United States Eastern Time business hours. You have a reliable computer, stable internet, a backup plan, and a professional remote workspace.
Preferred Experience
Experience with construction, home services, project-based businesses, franchise operations, or job-cost accounting is strongly preferred.
Experience with ---------- , Gusto, ADP, Stripe, payroll systems, receipt-management tools, or other cloud accounting platforms is helpful.
What Success Looks Like
Financial records remain accurate, current, and supported. Accounts are reconciled on schedule. Transactions are recorded correctly and assigned to the proper project or account.
Receivable and payable issues are identified early and followed through to resolution. Monthly reports are delivered on time and can be trusted by leadership.
This Role Is Not a Fit If
This position is not a fit if you leave reconciliations incomplete, make unsupported entries, ignore discrepancies, avoid following up for documentation, miss monthly deadlines, or depend on someone else to check routine work.
Working Arrangement
This is a full-time remote position for a Philippines-based independent professional. Substantial overlap with United States Eastern Time business hours is required.
Compensation will be based on experience, QuickBooks proficiency, U.S. accounting exposure, and demonstrated ability.
How to Apply
Please fill out this form ----------