Atlas Medical

Accounting Coordinator

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: TYPE OF WORK

Part Time

: SALARY

$10/hr

: HOURS PER WEEK

2

: DATE UPDATED

Apr 14, 2026

JOB OVERVIEW

Atlas Medical is a medical imaging solutions provider that partners with hospitals and clinics to expand patient care through customized mobile healthcare trailers. We empower hospitals to continue to treat patients during technololgy upgrades and healthcare practices to grow their reach with turnkey mobile medical units, handling everything from design to operations.

You can learn more about Atlas Medical at: ----------

We’re seeking a detail-oriented Accounting Coordinator to manage our invoicing and billing processes remotely during Eastern US business hours.

Key Responsibilities
Invoice Processing: Create and send professional invoices for services and rentals Record and apply incoming payments accurately.

Payment Follow-Up: Send timely invoice reminders and follow up on overdue accounts to ensure prompt collections
Communicate courteously with hospital accounting/AP contacts by email to resolve billing issues. Good English writing is a must.

Billing Recordkeeping: Maintain up-to-date, organized billing records. Reconcile payments and customer accounts in the invoicing system. Ensure all entries are accurate and documented (matching confirmed payments to invoices).

Customer Communication: Respond professionally to billing inquiries from clients. Confirm payment arrangements and clarify invoice details as needed. Escalate unresolved issues to Atlas Medical’s accounting lead.

General Support: Collaborate with the Atlas Medical team to improve invoicing processes and address any billing errors.

Financial Reports: Create quarterly and annual financial reports.

Required Qualifications
EST Availability & Communication: Must be located in or fully available for 9?AM–5?PM Eastern Time (US) on weekdays. Able to communicate in real time (via zoom, messaging, and email) during business hours.

Invoicing/Billing Experience: Proven experience as an administrative or financial assistant handling invoicing and billing. Proficiency with invoicing software is required. Familiarity with generating PDF invoices and email templates.

Technical Skills: Competent with basic accounting tasks (tracking invoices, logging payments). Comfortable using Google Workspace or Microsoft Office (Sheets, Docs, Email). Reliable internet and ability to work on a secure computer setup.

Attention to Detail: Meticulous and accurate – double-checks numbers and invoices to prevent errors

Excellent written English with professional tone for emails and reports.

Live Communication: Comfortable handling live questions from colleagues during EST hours. Promptly responds to messages.

Compensation
Competitive/negotiable hourly rate (commensurate with experience). This is an independent contractor role; exact pay will be discussed during hiring.

Schedule & Hours
This is a part-time remote position. The VA must commit to U.S. Eastern Standard Time (EST) business hours (e.g. 9?AM–5?PM EST, Monday–Friday). You should be online and reachable (via messaging, email or zoom) during all business hours.

Application Process
To apply, please submit your resume and a brief cover letter. In your application, answer the following screening questions:

Are you available to work 9?AM–5?PM EST on business days?
Which invoicing/billing software have you used? (Please specify platforms like QuickBooks, Zoho Books, Xero, etc.)
What experience do you have in a similar role?

A short paid trial task will be required to assess fit. For this task, you’ll be given a sample billing scenario (e.g. renting an IR trailer to a hospital) and asked to prepare a professional invoice and cover email and send a follow up payment request. We will evaluate your accuracy, attention to detail, adherence to our invoice template, and tone of communication.

Onboarding & Training Timeline
We provide a structured onboarding plan. On the first week, you’ll receive training on Atlas Medical’s invoicing software, templates, and invoicing procedures. You’ll shadow invoice preparation and follow-up processes with our owner. After Day 1, you will begin handling simple invoicing tasks (with oversight). Full transition to independent invoicing duties is expected within 2 weeks, with ongoing support from our team. Regular check-ins will ensure you’re comfortable and fully trained in our systems.

Ready to join our team? Apply now with your resume, cover letter, and answers to the screening questions above. We look forward to working with a reliable, detail-oriented Accounting Coordinator who can help Atlas Medical grow!

SKILL REQUIREMENT

Accounts Receivable Financial Accounting Invoicing

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Atlas Medical

Accounting Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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