Accounting Assistant

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TYPE OF WORK

Full Time

SALARY

$4-$8 Depending on Experience

HOURS PER WEEK

40

DATE UPDATED

Aug 3, 2026

JOB OVERVIEW

Accounts Payable Support
- Enter vendor invoices into accounting software system (Acumatica)
- Reconcile purchase orders between Procore and Acumatica
- Reconcile American Express credit card statements
- Enter employee mileage reimbursements
- Send credit card refund request emails and track responses
- Send AP cutoff reminders and approval requests to project teams
- Follow up on outstanding invoice approvals to ensure timely processing
- Reconcile vendor statements and identify discrepancies
- Send approved project change orders and commitments to ERP (Acumatica)
- Enter AR and PO payment information into Procore
- Assist with Certified Payroll (CPR) follow-up by verifying intents, affidavits, and required documentation

Compliance & Documentation:
- Monitor subcontractor documentation and follow up on missing items
- Maintain Procore commitment compliance by collecting and uploading: W-9 forms, Certificates of Workers' Compensation/Insurance, Intents to Pay Prevailing Wages, Other required subcontractor compliance documents

Administrative Support
- Prepare routine accounting follow-up emails
- Track outstanding accounting requests and ensure timely responses
- Maintain organized digital records of accounting documentation
- Assist the accounting team with data entry and other administrative tasks as assigned

Hours & Schedule: This position is expected to grow into a 30–40 hour per week role. During the first few weeks, hours will ramp up as training and onboarding progress, with the goal of reaching a consistent schedule. We are looking for someone who is available to start their workday at 7:00 AM Pacific Time (PST) to align with our team and support daily operations.

To help us identify candidates with strong attention to detail, please begin your application with the word "Blueprint," and confirm you're available to start at 7:00 AM Pacific Time.

SKILL REQUIREMENT
Accounts Reconciliations Accounts Payable Administrative Support
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