AI Docket & Intake Specialist (Litigation)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$900/month

: HOURS PER WEEK

40

: DATE UPDATED

Sep 18, 2026

JOB OVERVIEW

The short version
You will own the inbox for a three-attorney litigation firm running roughly 75 active matters in state court, federal court, and FINRA arbitration. Every court notice, e-service, piece of mail, and portal filing comes to you first. Your job is to get it logged, filed, and calendared within hours, using an AI system that does the extraction and drafting, and to be the human who confirms the AI got it right before anything is accepted.
This is not a data-entry job with an AI bolted on. The AI does the typing. You do the checking. If a deadline is wrong, it is wrong because a human accepted it, and that human is you. We are hiring for someone who finds that responsibility motivating rather than frightening.

What you'll actually do
Intake, same day. Monitor e-service, court portals (Orange County, Los Angeles, federal PACER, FINRA DR Portal), firm email, and physical mail. Every inbound item is logged against its matter within four business hours of arrival. Not by end of day. Not tomorrow.
Run the log-item workflow. Using Claude Cowork and our firm plugin, run each item through the "log item" skill. The skill files the document to the matter folder, extracts dates and parties, drafts the calendar entries and any deadline the document triggers under the CCP, local rules, or the FINRA Code, and updates the matter's chronology.
Verify before accepting. Open the document. Read what the AI extracted. Confirm the dates, the parties, the deadline rule cited, and the matter assignment against the source. Correct what's wrong. Only then mark the item accepted and let the calendar entries post. This is the core of the job and the part we will train you on most carefully.
Keep the record clean. Every matter has a record: caption, case number, forum, judge or panel, stage, next deadline, next action, owner, last touch. You keep it current. If it isn't in the system, it didn't happen.
Flag what needs a lawyer. The system routes deadline-triggering items and escalations to the responsible attorney automatically. You make sure nothing slips past the routing, and you tell an attorney directly when something looks urgent or unusual.
Improve the system. When the AI extracts something wrong twice, you tell us why. You'll help refine the skills and checklists so the same mistake doesn't recur. Over time you become the person who knows the docketing system best.
Who does well here
You are the person who notices the date on page 4 doesn't match the date on page 1.
You are comfortable reading a court order, a proof of service, or a FINRA scheduling order and understanding what it requires and by when.
You like AI tools and are unbothered by using them all day, but you don't trust them. You verify.
You can hold a checklist and follow it every time, including on the fiftieth item of the day.
You are calm when the inbox is full and honest when you've made a mistake.

Requirements
Two or more years in a litigation docketing, legal assistant, paralegal, or court clerk role, or a paralegal certificate with demonstrable attention to detail.
Working familiarity with California civil procedure deadlines (CCP §§ 1005, 1013, court-day counting) or the ability to learn them quickly with our training.
Experience with e-filing and e-service platforms (One Legal, File & ServeXpress, PACER, or similar).
Proficiency with Google Workspace or Microsoft 365, calendar systems, and document management.
Hands-on experience with Claude, Cowork, or comparable AI assistants for real work, not just experimentation.

Nice to have
FINRA Dispute Resolution experience, including the DR Portal and the Code of Arbitration Procedure.
Experience with a practice-management platform (Clio, Filevine, MyCase).
Prior responsibility for a firm's master calendar.
Experience writing checklists, procedures, or AI prompts for other people to follow.

How we'll measure success
Time from arrival to logged: under four business hours, consistently.
Extraction accuracy on verification: measured monthly, target above 99% after training.
Calendar accuracy: zero missed or misdated deadlines. This is the number that matters.
Silent matters (no logged activity in 30 days): none that you didn't already flag.

SKILL REQUIREMENT

AI Tools AI Automation

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.0193
Total Execution Time	0.0207

GET DATA

No GET data exists

MEMORY USAGE

1,511,264 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/AI-Docket-Intake-Specialist-Litigation-1725732

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0109 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0007	SELECT * FROM `employer_jobs` WHERE `job_id` = 1725732 LIMIT 1
0.0006	SELECT * FROM `employers` WHERE `employer_id` = 572271 LIMIT 1
0.0010	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1725732 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-21',ej.date_added) duration_days, DATEDIFF('2026-09-21',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-21',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1725732'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1725732
0.0008	`UPDATE employer_jobs SET hit_counts = '*Sep-08-2026=370Sep-09-2026=47Sep-10-2026=38Sep-11-2026=20Sep-12-2026=16Sep-13-2026=9Sep-14-2026=14Sep-15-2026=16Sep-16-2026=17Sep-17-2026=8Sep-18-2026=229Sep-19-2026=77Sep-20-2026=2*Sep-21-2026=3' WHERE job_id= '1725732'`
0.0008	`UPDATE employer_jobs SET monthly_hits = '***Sep-2026=866' WHERE job_id= '1725732'`
0.0014	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1725732' AND status LIKE 'sent%' ORDER BY id DESC`
0.0004	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1725732
0.0030	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '572271' AND `date_added` >= '2022-06-08'
0.0006	`select * from teasers`
0.0005	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1790013835
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/AI-Docket-Intake-Specialist-Litigation-1725732
csrf-token	6c2c9d6d890ee1e333b40da50ab0deab

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.179
HTTP_DNT

AI Docket & Intake Specialist (Litigation)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?