AI & Automation Implementation Specialist

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: TYPE OF WORK

Part Time

: SALARY

TBD

: HOURS PER WEEK

20

: DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

External / Contract / Fractional

BOSS MGMT GRP

BOSS MGMT GRP is seeking an experienced AI & Automation Implementation Specialist to help modernise and optimise the way our business operates.

This is not a theoretical advisory role. We are looking for a highly capable external specialist who can assess our current workflows, identify high-value opportunities for AI and automation, implement practical systems improvements, and help oversee the rollout of new tools, platforms, and automations across the business.

You will work closely with leadership to improve the efficiency, intelligence, and scalability of our operations across creator management, brand partnerships, outreach, onboarding, CRM, internal knowledge, reporting, and administrative workflows.

If you are someone who knows how to move from strategy to execution and from ideas to live systems, we want to hear from you.

About BOSS MGMT GRP

BOSS MGMT GRP is a global creator management and commercial partnerships company operating across talent, liaison, media, and digital services. We work across the creator economy, with a strong focus on commercial representation, operational excellence, and the development of scalable systems that support both internal teams and external partners.

As we continue to grow, we are investing in AI, automation, and smarter infrastructure to improve how we operate, communicate, onboard, track, and execute across the business.

The Role

We are looking for an external specialist to help us:

- review and assess our current workflows, systems, and operational processes
- identify where AI can be meaningfully embedded into day-to-day work
- recommend and help implement the right platforms, automations, and integrations
- improve internal efficiency, visibility, documentation, and execution
- support the rollout, adoption, and governance of new systems across the business

This role is ideal for someone who combines strong commercial thinking with hands-on systems implementation experience.

Key Responsibilities

Your responsibilities may include:

- conducting an audit of current workflows, tools, and operational bottlenecks
- identifying high-impact AI and automation opportunities across the business
- designing and implementing practical workflow improvements
- recommending and helping configure suitable tools, software, and platforms
- overseeing integrations across systems such as CRM, email, cloud storage, forms, contracts, reporting tools, and automation platforms
- improving data flow, process clarity, and internal visibility
- creating documentation, SOPs, and implementation frameworks
- training internal tea ---------- mbers on new systems and processes
- supporting the business in building a more scalable, AI-enabled operational environment

Areas of Focus

This role is expected to contribute across areas such as:

- AI-enabled workflow design
- CRM and data process optimisation
- outreach and follow-up automation
- onboarding automation
- document and knowledge management
- meeting summary, task extraction, and internal workflow support
- process documentation and system governance
- dashboarding, reporting, and operational oversight
- implementation of additional software tools where needed

What We’re Looking For

We are looking for someone who has:

- proven experience implementing AI and automation solutions inside real businesses
- strong systems thinking and process design capability
- experience working across operations, CRM, internal workflows, and business automation
- the ability to assess messy or fragmented workflows and turn them into clean, scalable systems
- hands-on implementation experience, not just advisory experience
- strong communication skills and the ability to work with non-technical stakeholders
- a commercial mindset with clear judgement around practicality, efficiency, and ROI
- experience with modern business tools, integrations, and automation platforms

Ideal Experience

Highly relevant backgrounds may include experience with:

- AI workflow implementation
- automation platforms such as Zapier, Make, n8n, or similar
- CRM systems such as HubSpot, Attio or equivalent
- Google Workspace ecosystems
- internal knowledge systems and AI-assisted search
- process mapping and SOP creation
- systems integration and rollout
- team enablement and change management

What Success Looks Like

Success in this role means:

- identifying and prioritising the most valuable AI and automation opportunities
- reducing manual admin and operational friction
- improving execution speed and internal consistency
- implementing systems that are actually used by the team
- creating better visibility across workflows and information
- leaving the business with stronger infrastructure, cleaner processes, and clear documentation

Engagement Structure

This is expected to begin as an external contract or fractional engagement, with an initial focus on audit, roadmap, and implementation. We are open to different engagement models depending on experience and fit, including project-based, retained, or phased structures.

To Apply

Please send through:

- a short introduction
- your relevant experience
- examples of businesses, systems, or workflows you have helped improve
- examples of AI and automation work you have implemented
- your preferred engagement structure
- your hourly/monthly rates or proposed commercial model
- applications without specific examples of automations or systems you have built will not be considered.

Please also include anything that helps demonstrate how you think, build, and deliver.

Email resume to:

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SKILL REQUIREMENT

HubSpot CRM AI Tools AI Automation

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AI & Automation Implementation Specialist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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