Virtual Assistant & Project Manager: AI Chat Automation (ManyChat), Project Management & Claude AI

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: TYPE OF WORK

Part Time

: SALARY

$3-$5 an hour

: HOURS PER WEEK

20

: DATE UPDATED

Oct 24, 2026

JOB OVERVIEW

About Us
I’m an entrepreneur who owns and operates multiple businesses, including a car rental company for rideshare and delivery drivers, residential homes for adults with disabilities, an Amazon FBA business, and more, with new ventures in development. My companies are growing, and I need an organized, tech-savvy right hand to keep every project moving.

About the Role
This is not a repetitive, same-task-every-day job. You’ll support all of my businesses, and your work will change from day to day. Your two biggest responsibilities are building AI chat automations and managing my projects so nothing falls through the cracks. You’ll also be the central point of contact between me and the other VAs and consultants I work with.

I’m looking for someone who is highly organized, communicates clearly, figures things out independently, and takes full ownership of their work.

The position starts part-time. As you prove yourself and learn how my businesses run, your hours and responsibilities will grow. For the right person, this can become a full-time lead role, including managing other VAs.

What You’ll Do

AI Chat Automation

Build, manage, and improve AI chat automations using ManyChat and similar platforms (Instagram, Facebook Messenger, SMS, website chat)
Create lead capture, customer service, and follow-up flows that save time and convert customers
Connect chat tools with other platforms using Zapier, Make, or GoHighLevel

Project Management

Organize and manage all of my projects in Trello, ---------- , or similar software
Keep every project’s status, timeline, next steps, and deadlines up to date so I can see where everything stands at any time
Break big goals into clear tasks, set timelines, and follow up until they’re done
Flag problems, delays, and decisions I need to make before they become urgent

Team Coordination

Communicate with other VAs, freelancers, and consultants working on separate projects
Gather the information, files, and approvals each person needs to keep work moving
Give me clear, short updates instead of me having to chase multiple people

Claude AI & Visual Tools

Use Claude AI for research, writing, and problem-solving
Use Claude to create visual tools and aids such as dashboards, trackers, flowcharts, checklists, process maps, and presentations

Customer Service & Admin

Respond to customers by text, email, and chat with professionalism and care
Research tools, vendors, and solutions on your own and bring back recommendations
Handle general admin and special projects across all businesses

What You Need

Proven, hands-on experience building chatbots and automations in ManyChat or similar AI chat platforms
Experience managing multiple projects at once using Trello, ---------- , ClickUp, Asana, or similar
Experience using Claude AI, ChatGPT, or other AI tools, including creating visual materials, not just research
Excellent written and spoken English and strong communication skills
Highly organized, with the habit of keeping everyone updated without being asked
Self-starter who doesn’t need step-by-step instructions to make progress
Reliable, responsible with time, and follows through on commitments
Ability to keep sensitive business and client information confidential
Reliable internet, a computer, and a quiet workspace

Nice to Have

GoHighLevel experience, including creating sub-accounts and workflows
Experience coordinating remote teams or other VAs
Experience supporting multiple businesses or clients at the same time
Experience with Amazon FBA, healthcare, or vehicle rental operations

How to Apply
A video introduction is required. Applications without one will not be considered.

Please include:

A short video (2–3 minutes, Loom or similar) introducing yourself, your experience, and why you’re a good fit for this role
The words “Projects in Motion” at the start of your application
A description of a ManyChat (or similar) chat automation you’ve built and what it accomplished
The project management software you’ve used and how you keep a manager updated on the status of multiple projects
An example of a visual tool or aid you’ve created with AI (a link or screenshot is a plus)

Applications that don’t follow all of these steps will not be considered.

SKILL REQUIREMENT

GoHighLevel Research AI Automation

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Virtual Assistant & Project Manager: AI Chat Automation (ManyChat), Project Management & Claude AI

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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