Construction Bookkeeper – QuickBooks Desktop

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TYPE OF WORK

Full Time

SALARY

$5 - $6

HOURS PER WEEK

40

DATE UPDATED

Oct 23, 2026

JOB OVERVIEW

Full Time l EST l 40 hrs/week

Key Responsibilities
1. Accounts Payable and Vendor Management
• Process, organize, and track vendor invoices and payment requests.
• Verify invoice details and ensure expenses are recorded accurately.
• Monitor payment schedules and maintain organized vendor records.
• Coordinate with vendors regarding invoices, payments, and discrepancies.
2. Accounts Receivable and Client Coordination
• Prepare and track client invoices and outstanding balances.
• Monitor receivables across approximately seven client accounts.
• Maintain professional relationships with clients regarding billing and payment status.
• Resolve billing discrepancies and coordinate payment follow-ups.
3. QuickBooks Desktop and General Bookkeeping
• Maintain accurate financial records in QuickBooks Desktop.
• Record and categorize daily financial transactions.
• Reconcile bank accounts and credit card statements.
• Track expenses and maintain supporting documentation.
• Ensure the accuracy and completeness of financial records across multiple projects.
4. Payroll Administration
• Process payroll for approximately four employees.
• Verify payroll data, hours, and applicable deductions.
• Maintain payroll records and ensure timely processing.
5. Construction Financial Reporting
• Prepare customized financial reports tailored to management's needs.
• Develop clear Excel spreadsheets and PDF reports rather than relying solely on standard
QuickBooks reports.
• Organize financial data by client, project, expense category, or other relevant business
requirements.
• Identify unusual transactions, discrepancies, and potential reporting issues.
• Provide meaningful financial insights that help management understand project costs
and business performance.
6. Administrative and Financial Support
• Maintain organized digital files for invoices, receipts, statements, and financial
documents.
• Assist with expense tracking and documentation for construction projects.
• Coordinate with management to clarify transactions and understand project-specific
financial requirements.
• Recommend improvements to bookkeeping workflows, reporting accuracy, and financial
recordkeeping.
Required Qualifications
• Proven experience as a bookkeeper, preferably in construction or residential home
building.
• Strong, hands-on experience with QuickBooks Desktop.
• Experience handling accounts payable, accounts receivable, bank reconciliations, and
credit card reconciliations.
• Proficiency in Microsoft Excel, including organizing financial data and preparing
customized reports.
• Experience with payroll processing and vendor invoice management.
• Strong analytical skills and the ability to understand the context behind financial
transactions.
• Excellent written and verbal English communication skills.
• High attention to detail, accuracy, organization, and confidentiality.
• Ability to work independently while communicating effectively with management.
Preferred Qualifications
• Experience supporting a construction contractor, home builder, or residential developer.
• Familiarity with construction project expenses, vendor payments, and client billing
arrangements.
• Experience preparing management reports and customized financial summaries.
• Ability to handle high-volume financial transactions across multiple projects.

SKILL REQUIREMENT
Quickbooks Bookkeeping Construction And Engineering
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