Sales & Procurement Coordinator

About Q Engineering

Q Engineering is a Canadian engineering and building design consulting firm specializing in residential, commercial, industrial, institutional, and infrastructure projects. We provide integrated engineering and building design services, including architectural design, structural engineering, mechanical (HVAC), civil/grading, interior design, shop drawings, and permit coordination. Our multidisciplinary team works collaboratively to deliver innovative, practical, and code-compliant solutions from concept through permit approval and construction support.

Role Overview

As a Sales & Procurement Coordinator, you will support Q Engineering's business development, client relationship management, and procurement activities. This role is approximately 50% Sales and 50% Procurement & CRM, combining B2B sales outreach and CRM coordination with vendor, consultant, and procurement support.

You will be responsible for identifying and following up on potential business opportunities, maintaining accurate CRM records, supporting client communications, researching consultants and vendors, requesting and tracking quotations, maintaining vendor and partner information, and assisting with procurement documentation and comparisons.

This is a fully remote position requiring strong English communication, organization, online research skills, attention to detail, and the ability to work independently during Q Engineering's required Ontario working hours.

Key Responsibilities

Sales & CRM

Conduct B2B sales outreach and follow up with prospective and existing clients.
Research potential clients, markets, business opportunities, and industry contacts.
Support lead generation, prospecting, and business development activities.
Maintain accurate and up-to-date client, lead, and opportunity information in the CRM system.
Track sales activities, follow-ups, communications, and opportunity status.
Coordinate follow-up communications with prospective clients and business contacts.
Assist with preparing and organizing sales-related information, presentations, proposals, and supporting documentation.
Maintain organized records of client communications and business development activities.
Support management with sales pipeline tracking and CRM reporting.
Coordinate internally to ensure client inquiries and sales opportunities are followed up in a timely and professional manner.
Procurement & Vendor Coordination

Research qualified consultants, vendors, suppliers, and potential business partners based on project and operational requirements.
Request quotations and required information from consultants, vendors, and suppliers.
Follow up on outstanding quotations, information, and procurement documentation.
Maintain and update Q Engineering's consultant, vendor, supplier, and partner database.
Prepare organized quotation comparisons for management review.
Maintain RFQ tracking records, including request dates, responses, follow-ups, quotation status, and related documentation.
Collect and organize required procurement documents, qualifications, company information, and supporting records from potential consultants and vendors.
Assist with maintaining complete and accurate procurement records and supporting documentation.
Coordinate procurement-related communications and follow-ups with internal team members and external parties.
Support management in obtaining sufficient information and documentation for vendor and consultant evaluations.
Assist with other procurement and coordination activities as required.
Authority Limitation: The Sales & Procurement Coordinator supports procurement activities and provides research, coordination, documentation, and follow-up assistance. This position does not have authority to make final vendor or consultant selections, conduct or approve major negotiations, determine fees, approve commercial terms, or make commitments on behalf of Q Engineering without appropriate management approval.

Skills & Qualifications

Bachelor’s Degree or Diploma in Business Administration, Sales, Marketing, or a related business field.
Education or background in Procurement, Supply Chain Management, Engineering, or a related technical field is considered an asset.
Previous experience in B2B sales, business development, sales coordination, procurement coordination, vendor management, CRM administration, or a related role.
Strong written and verbal English communication skills.
Experience using CRM systems to maintain leads, contacts, opportunities, follow-ups, and sales records.
Experience with Zoho CRM is preferred but not mandatory.
Strong B2B prospecting, outreach, and follow-up skills.
Experience researching vendors, consultants, suppliers, prospective clients, or business opportunities online.
Ability to request, track, organize, and compare quotations and supporting documentation.
Strong organizational, administrative, and record-management skills.
Strong attention to detail and ability to manage multiple follow-ups, deadlines, and priorities.
Proficiency with Microsoft Office and cloud-based collaboration tools.
Ability to communicate professionally with clients, consultants, vendors, suppliers, and internal team members.
Ability to work independently, take initiative, and maintain productivity in a fully remote environment.
Engineering, construction, architecture, building design, or other technical industry experience is considered a preferred asset but is not mandatory.
Must be available to work during Q Engineering's required Ontario working hours.
Working Conditions

Hours of work: 40+ hours per week or as agreed in the engagement agreement.
Work Environment: Fully remote position using Microsoft Teams and cloudbased collaboration tools.
Special conditions or requirements: Reliable high-speed internet, professional home office, ability to maintain confidentiality, and availability during agreed working hours.
Diversity, Equity, and Inclusion (DEI): Q Engineering is committed to fostering a diverse and inclusive professional environment.
Evaluation and Review: Performance will be evaluated based on drawing quality, technical accuracy, coordination, productivity, communication, and meeting agreed project deadlines.
Q Engineering – Professional Standards & Engagement Requirements

The Sales & Procurement Coordinator is expected to maintain accurate and organized sales, CRM, vendor, consultant, and procurement records while providing timely and professional coordination with clients, prospective clients, consultants, vendors, suppliers, and internal team members.

Individuals engaged in this role are expected to maintain high standards of professionalism, confidentiality, communication, accuracy, responsiveness, organization, and productivity while complying with Q Engineering's internal procedures and agreed-upon responsibilities. Procurement activities must be conducted within the authority assigned to the position, and final vendor or consultant selection, major negotiations, fee decisions, commercial commitments, and other binding decisions require appropriate management approval.