Accounting Operations Specialist

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TYPE OF WORK

Any

SALARY

N/A

HOURS PER WEEK

20

DATE UPDATED

Oct 17, 2026

JOB OVERVIEW

Title: Accounting Operations Specialist
Company: Team Integrity Knowledge Center (TIKC) & Integrity Global Logistics (IGL)
Type: Full-Time (Remote)
Schedule: Monday–Friday (10-2 pm CST Hours Required | Flexibility for Executive Needs)

About Team Integrity Knowledge Center (TIKC) & Integrity Global Logistics (IGL)
Team Integrity Knowledge Center (TIKC) is a premier government contracting consulting and education firm that helps small businesses build, grow, and scale through strategic positioning, certifications, and contract readiness.
Integrity Global Logistics (IGL) is a minority women-owned logistics firm delivering transportation and supply chain solutions within the government and commercial sectors.
Together, these organizations operate at the intersection of strategy, execution, and opportunity, supporting businesses and agencies in navigating the government marketplace.
At the center of both is a CEO driving vision, partnerships, and growth—this role exists to protect, structure, and multiply that leadership capacity.

Role Overview
This role sits at the intersection of bookkeeping, basic accounting, and financial operations. You are responsible for keeping clean, accurate books and supporting smarter financial decisions through basic accounting insight and modern tools.
This is not a “data entry” role. You are expected to leverage automation, AI, and financial systems (including Stripe and QuickBooks) to increase accuracy, speed, and visibility.
If you’re still doing everything manually—you’re already behind.

Key Responsibilities
Financial Recordkeeping & Accuracy
Maintain accurate and up-to-date financial records across all entities
Record daily financial transactions (AP, AR, payroll, expenses)
Perform weekly and monthly reconciliations (bank, credit card, Stripe accounts)
Maintain a clean and scalable chart of accounts

Accounts Payable & Receivable (Stripe-Driven Operations)
Manage invoicing and payment collection through Stripe and other systems
Monitor incoming payments, payouts, and processing fees
Reconcile Stripe transactions with QuickBooks
Track outstanding invoices and actively follow up on receivables
Process vendor payments and maintain proper documentation

Basic Accounting Functions
Assist with monthly close process
Prepare and review Profit & Loss, Balance Sheet, and Cash Flow reports
Categorize expenses correctly for tax and reporting purposes
Support budgeting and forecasting activities
Identify financial discrepancies and resolve them proactively
Assist with journal entries and accruals as needed

Government Contracting Compliance Support
Maintain audit-ready financial records at all times
Track contract-specific income and expenses accurately
Support documentation requirements for audits, grants, and funding
Ensure financial processes align with compliance expectations

AI & Automation Integration
Leverage AI tools to streamline bookkeeping tasks, categorization, and reporting
Identify opportunities to automate repetitive financial workflows
Use AI to assist with financial analysis, anomaly detection, and forecasting support
Continuously improve efficiency—manual work should be minimized wherever possible

Systems & Process Management
Own and maintain QuickBooks as the source of truth
Ensure proper integration between Stripe, banking, and accounting systems
Document and follow SOPs (aligned with Trainual)
Maintain organized, secure financial records

Key Performance Indicators (KPIs)
100% accurate reconciliations across all accounts (including Stripe)
Invoices issued within 24–48 hours
Reduction in outstanding receivables (improved cash collection)
Monthly close completed on time
Increased automation and reduced manual processing over time
Audit-ready books at all times

Qualifications
3+ years of bookkeeping or accounting experience
Hands-on experience with QuickBooks (required)
Experience using Stripe (strongly preferred)
Familiarity with AI tools or willingness to adopt them quickly
Basic understanding of accounting principles (GAAP knowledge is a plus)
Experience in logistics, service-based businesses, or government contracting is a plus

Core Competencies
Strong attention to detail (errors cost money—period)
Financial organization and discipline
Proactive communication and problem-solving
Tech-savvy with a systems-first mindset
Ability to adapt in a fast-growth environment

Work Environment & Expectations
Remote or hybrid flexibility
Must be responsive and deadline-driven
Expected to collaborate across departments
Growth-oriented environment—systems and processes will evolve

What Success Looks Like in This Role
Financials are clean, current, and trusted
Leadership has real-time visibility into cash flow
Stripe, QuickBooks, and banking systems are fully aligned
Manual work is reduced through smart automation and AI
The company is always prepared for audits, funding, and contract growth

Compensation
Competitive based on experience
Growth potential as financial operations expand

If you want to tighten this even more, the next move is building a non-negotiables checklist (what disqualifies a candidate instantly) and a skills test using your real Stripe + QuickBooks data—that’s where you separate someone who “knows bookkeeping” from someone who can actually run your financial engine.



Ideal Candidate Traits
Quickbooks and accounting certifications
Previous transportation and logistics experience
Previous US government account management
Government bookkeeping compliance
US and offshore payroll management
US based subcontractor account management
Highly proactive and anticipatory
Strong sense of ownership, accountability, and US-based accounting needs
Strategic thinker with operational execution skills
Detail-oriented with high-level awareness
Calm under pressure and solution-focused
Loyal, trustworthy, and aligned with leadership vision
Able to move fast while maintaining accuracy and structure

Why This Role Matters
This role is the force multiplier behind the CEO.
By creating structure, managing priorities, and ensuring execution, you allow leadership to operate at the highest level—focusing on vision, partnerships, revenue, and impact.
When done well, this role directly influences:
Business growth across TIKC and IGL
Execution of strategic initiatives
Increased efficiency and decision-making speed
Strengthened relationships with partners, clients, and stakeholders
This is not just support—it is strategic leadership enablement.

How to Apply
To apply, please complete the application form here:
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