Are you SUPER organized ?! Remote Office Operations & Payroll Coordinator — US Home Improvement Company

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TYPE OF WORK

Full Time

SALARY

$5/hour

HOURS PER WEEK

TBD

DATE UPDATED

Oct 17, 2026

JOB OVERVIEW

**Remote Office Operations & Payroll Coordinator — US Home Improvement Company (Philippines-based, Long-term)**

**Remote · Full-time · Pacific Time (California) hours **

We're a growing home improvement company in California with multiple licensed contractor brands and a lead-generation operation. We're hiring one highly organized person based in the Philippines to run our back office remotely — the person who keeps every job, payment, and document moving and makes sure nothing slips through the cracks.

This is a long-term position, not a project or short contract. We want someone who will grow with the company.

**Responsibilities**

- **Payroll** — collect and verify time sheets, submit hours to our payroll company every two weeks, and communicate any changes
- **Time sheets** — track worker hours and keep them accurate and ready for each pay period
- **Payroll company** — be the main point of contact with our outside payroll provider
- **Onboarding** — set up new hires and make sure all employee paperwork is complete
- **Invoices** — track incoming vendor and material invoices, log every payment, and run our weekly invoice cycle
- **Deposits** — record and track client deposits and payments on every job
- **Material orders** — place and track material orders and get approvals when needed
- **Permits and inspections** — pull permits, schedule inspections, and follow each one through to sign-off
- **Job progression** — keep every active job updated in our CRM so the team always knows where things stand
- **DocuSign** — prepare, send, and track contracts and documents; review signed packets for completeness
- **EXP / insurance** — handle workers' comp and insurance reporting, audits, and communication with our insurance agent
- **Google Drive** — keep job folders and company files organized and current
- **Emails and WhatsApp** — manage company inboxes and keep group chats with reps, crews, and vendors organized and answered

**Requirements**

- Extremely organized — you think two steps ahead and build systems so things don't fall apart
- Solid understanding of payroll; familiarity with California labor law is a strong plus
- Must know DocuSign (sending, templates, tracking signatures)
- Strong Google Sheets skills and comfortable working inside a CRM
- Experience managing invoices and vendor payments
- Fluent English, written and spoken
- Available during California business hours (Pacific Time)
- Reliable high-speed internet, your own computer, and a quiet workspace
- Experience with a construction, home improvement, or US-based company is a plus

**What we offer**

- Stable, long-term role with a growing company
- Paid in USD, on time, every two weeks
- Direct access to ownership — your work shapes how the company runs

**To apply:** Send your resume and a short note describing your experience with payroll, invoices, and DocuSign to [email]. Please include your available hours in Pacific Time.

SKILL REQUIREMENT
Accounting HR Management Google Sheets
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