Full-Time Virtual Administrative & Operations Assistant

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: TYPE OF WORK

Full Time

: SALARY

520

: HOURS PER WEEK

40

: DATE UPDATED

Oct 16, 2026

JOB OVERVIEW

Location: Remote
Schedule: Full-time, Monday–Friday, U.S. Pacific Time business hours
Work Setup: Remote, camera-on during shift required
About the Role
We are looking for a full-time Virtual Assistant to support our management team with daily administrative, operational, client communication, and basic accounting-related tasks.
This role is ideal for someone who is detail-oriented, reliable, organized, comfortable working with numbers, and able to communicate professionally in English by email and phone. We are looking for someone with strong follow-up skills who can help keep tasks, deadlines, meetings, and important information organized.
Key Responsibilities
• Collect information from customers, clients, vendors, and internal team members.
• Communicate with clients and vendors by email and phone to request information, documents, and updates
• Assist with vendor follow-ups, including missing invoices, statements, forms, and other required documents
• Support managers with daily administrative and operational tasks
• Manage emails, schedules, calendar reminders, and task follow-ups
• Help ensure priorities are tracked and deadlines are met
• Prepare documents, organize files, and maintain accurate records
• Track assigned tasks and follow up until completion
• Assist with basic accounting and finance-related administrative work
• Help organize information clearly so there are no delays, missed deadlines, or confusion
• Provide general office and operational support as needed
Required Qualifications
• Excellent written and spoken English communication skills
• Comfortable making phone calls and sending professional emails
• Strong attention to detail
• Reliable, honest, and able to handle confidential information
• Comfortable working with numbers and organized data
• Strong ability to remind managers of meetings, deadlines, and pending tasks
• Able to organize information clearly and accurately
• Able to work independently, complete tasks on time, and follow up without constant reminders
• Strong sense of responsibility and long-term commitment to the company
• Good internet connection and a reliable computer
Non-Negotiable Requirements
• Must be available to work full-time during U.S. Pacific Time business hours
• Must be on camera during the work shift
• Full-time commitment only — no other jobs or conflicting work during this role
• Must be willing to complete an assessment through TestGorilla
• Must provide a resume
• Must provide a copy of school transcript if requested; this will be kept confidential
Preferred Experience
• Experience as a virtual assistant, executive assistant, administrative assistant, operations assistant, or accounting assistant
• Experience communicating with vendors or clients
• Experience with email management, calendar management, task tracking, and document organization
• Basic accounting, bookkeeping, accounts payable, or accounts receivable experience is a plus
• Experience using Excel, Google Sheets, Outlook, Gmail, Google Drive, or similar tools
What We Are Looking For
We are looking for someone who is professional, dependable, organized, and proactive. The right person should be able to understand priorities, follow instructions, communicate clearly, and complete tasks efficiently. This role requires someone who can help managers stay organized, keep projects moving, and prevent delays or confusion.
How to Apply
Please send the following when applying:
1. Your resume
2. A short introduction about your work experience
3. Your expected monthly salary
4. Confirmation that you can work full-time during U.S. Pacific Time business hours
5. Confirmation that you do not have another job or conflicting work during the required hours
6. A copy of your transcript, if available
Thank you. We look forward to your application.

SKILL REQUIREMENT

Accounting Office and Administration Attention to Detail

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Full-Time Virtual Administrative & Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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