Immigration Assistant

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TYPE OF WORK

Full Time

SALARY

$800-$1000 CAD

HOURS PER WEEK

40

DATE UPDATED

Oct 16, 2026

JOB OVERVIEW

Join our fast-growing team at IVEY Group!

IVEY Group is a Northern Ontario-based organization with offices in Sudbury and Timmins and a recognized leader in workforce solutions and immigration services for Canada's heavy industries, with a strong focus on the mining sector.

Recognized by The Globe and Mail as one of Canada’s Top Growing Companies for three consecutive years, we have built our reputation on delivering exceptional service, creating innovative workforce solutions, and building trusted, long-term relationships with our clients.

As we continue to grow, we are looking for an Immigration Assistant | LMIA Team

This position will work closely with the Immigration Team Lead in the preparation, coordination, and submission of LMIA applications, while also supporting other immigration processes as required

Key Responsibilities:

• Act as the key point of contact for client inquiries throughout the LMIA application process and provide timely status updates
• Take full accountability for assigned LMIA files and related applications
• Ensure all LMIA timelines, recruitment periods, and submission deadlines are properly tracked and met
• Prioritize tasks based on urgency, particularly with respect to LMIA recruitment and submission requirements
• Gather and maintain confidential client and recruitment information in the case management system
• Learn and utilize all relevant LMIA portals, systems, and internal software
• Review documentation for accuracy, including recruitment results, employer documents, and application forms
• Prepare and track a list of outstanding documents required for LMIA submission
• Participate in introductory calls with the Immigration Team Lead to review LMIA strategy and requirements
• Prepare LMIA forms and supporting documents and send them to the client for review and completion
• Follow up with clients to ensure all required documentation is collected in a timely manner
• Assist in the preparation of LMIA submission letters and supporting rationale
• Organize and compile complete LMIA application packages for submission
• Submit files to the Immigration Team Lead for final review prior to submission
• Send final forms to clients for review, approval, and signature
• Filling LMIA applications in the appropriate portal and complete submission steps, providing confirmation to the client
• Assist with post-submission requests and follow-ups related to LMIA applications
• Support additional immigration administrative tasks as required

This job description in no way states or implies that these are the only duties to be performed by this employee. They will be required to follow any other instructions and to perform any other duties requested by their supervisor.
IVEY Group is an equal opportunity Employer committed to fostering an inclusive and accessible environment reflecting the diversity of the communities in which we operate. If requested, we will provide reasonable accommodation during the recruitment process for people with disabilities.


Required skills & experience:

• Work experience within an immigration law firm/consultancy is an asset
• A Paralegal Diploma or completion of the Immigration Consultant program will be considered an asset
• Excellent verbal and written communication skills
• Knowledge of government portals and online submissions of various immigration applications
• Excellent customer service skills
• A client service mindset, high attention to detail, and desire to achieve a high level of productivity
• Able to effectively communicate and work cross-culturally with different clients
• Bilingualism will be considered an asset (English, French)
• Ability to contribute to a positive work environment, effectively collaborate, and promote teamwork
• Able to work with minimum supervision

Compensation
• Competitive salary aligned with experience

SKILL REQUIREMENT
Attention to Detail Case Management Paralegal
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