Procurement Project Coordinator

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TYPE OF WORK

Full Time

SALARY

$$

HOURS PER WEEK

40

DATE UPDATED

Oct 16, 2026

JOB OVERVIEW

What This Role Is About:

The Project Coordinator (Procurement) is a supporting operational role within the Procurement department, responsible for coordinating and supporting procurement-related projects tied to organizational growth, integration, and change initiatives. This includes projects associated with acquisitions and transitions and organizational expansions.

This role is designed for a capable, detail-oriented professional who can work independently, manage multiple workstreams, and ensure procurement projects stay on track through accurate coordination, documentation, and follow-through. The Project Coordinator partners closely with internal teams and vendor contacts to support timely and effective project execution.

Your Main Responsibilities:
Procurement Project Coordination

Coordinate procurement-related projects associated with organizational growth, mergers, integrations, and operational changes.
Track vendor transition timelines, milestones, and deliverables to support on-time completion.
Support procurement initiatives by coordinating activities and vendor onboarding.
Vendor & Stakeholder Coordination

Serve as a point of contact for vendors related to turn scheduling, documentation, and requirements.
Communicate vendor expectations, timelines, and status updates clearly and professionally with vendors and internal stakeholders.
Support cross-functional collaboration with key internal stakeholders.
Tracking, Documentation & Reporting

Maintain accurate project documentation, trackers, logs, and status reports.
Use Microsoft Excel / Asana to track project activity, vendor engagement, milestones, and deadlines.
Issue Identification & Support

Monitor project progress and identify risks, delays, or gaps.
Escalate issues appropriately and support resolution efforts as directed.
Ensure adherence to established procurement processes and project guidelines.
What We’re Looking For:

Bachelor’s degree in Business, Project Management, Operations, Supply Chain, or a related field (preferred).
2–5 years of experience in:
Project coordination
Operations or administrative support
Procurement or vendor coordination
Experience supporting projects related to organizational change, growth, or integration is strongly preferred.
Ability to manage multiple tasks and deadlines in a fast-paced, growth-oriented environment.
Technical Skills
Intermediate Microsoft Excel (basic proficiency required):
Simple formulas (e.g., SUM, IF, VLOOKUP)
Maintaining project trackers, logs, and status reports
Advanced Experience Microsoft Word and document formatting
Experience with project management tools or shared tracking systems
E.g. Asana, ClickUp, Trello
Professional Competencies
Strong organizational and time-management skills
High attention to detail with consistent follow-through
Ability to work independently and take ownership of assigned projects
Clear written and verbal communication skills
Professional, dependable approach when working with internal teams and vendors
Adaptable and comfortable in a changing, growth-focused environment
Work Environment & Additional Requirements
Deadline-driven environment supporting organizational growth initiatives
Commitment to ethical standards, documentation accuracy, and process adherence

SKILL REQUIREMENT
Project Management Trello Asana
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