Part-Time Appointment Setter / Sales VA

We are a U.S.-based Christian music marketing agency looking for an experienced, confident, and highly organized Appointment Setter / Sales VA to join our sales department.

This is not a basic administrative VA position.

We need someone who is comfortable speaking directly with U.S.-based prospects, following a structured sales process, using technology and AI efficiently, and taking ownership of follow-up.

The right person should be confident on the phone, fluent and easy to understand in English, organized inside a CRM, and able to think beyond simply following instructions.

Compensation

$6-$10 USD/hour depending on experience and ability

20 hours per week

Performance-based commission opportunity

30-day initial trial

There is opportunity for long-term work and growth based on performance.

Schedule

You must be available to work during U.S. Central Time business hours.

The initial schedule will be approximately 4 hours per day, 5 days per week.

Exact working hours will be discussed during the interview.

Responsibilities

You will help manage the top of our sales funnel and make sure qualified prospects receive consistent follow-up.

Responsibilities include:

• Contacting new inbound leads by phone and text
• Calling prospects during U.S. business hours
• Following approved call scripts and appointment-setting scripts
• Qualifying prospects before scheduling them with our closer
• Booking qualified appointments onto our sales calendar
• Confirming upcoming appointments
• Following up with no-shows and cancellations
• Rescheduling qualified prospects
• Following up with leads who did not initially answer
• Reactivating older leads
• Managing callback and follow-up tasks
• Keeping CRM stages accurate and organized
• Creating future-dated follow-up tasks so opportunities do not get forgotten
• Taking clear notes after meaningful conversations
• Reviewing call recordings and transcripts
• Using AI tools to summarize call transcripts into concise CRM notes
• Identifying key information such as prospect goals, budget, objections, interest level, and next steps
• Communicating strong opportunities to our sales closer
• Helping improve our scripts, outreach process, and follow-up system over time

AI & Technology

We want someone who is comfortable using modern tools.

You should be comfortable using AI for things such as:

• Summarizing call transcripts
• Turning conversations into organized CRM notes
• Improving follow-up messages
• Organizing prospect information
• Reviewing scripts
• Helping identify repeated objections or sales patterns
• Making repetitive sales administration more efficient

You do not need to be an AI expert, but you should be comfortable learning and using tools like ChatGPT.

Experience with GoHighLevel is a major plus.

What We Are Looking For

• Excellent spoken and written English
• Clear, easily understood communication when speaking with U.S.-based prospects
• Confident and natural phone presence
• Strong conversational skills
• Previous appointment-setting, SDR, cold-calling, BPO sales, lead-generation, or phone-sales experience
• Comfortable making outbound calls
• Comfortable following scripts without sounding robotic
• Able to learn new call scripts quickly
• Strong listening skills
• Good judgment when qualifying prospects
• Organized and disciplined with follow-up
• Comfortable using a CRM daily
• Able to manage tasks and follow-up dates without being constantly reminded
• Comfortable learning and using AI tools
• Creative and willing to suggest improvements
• Able to problem-solve independently
• Coachable and open to feedback
• Reliable internet connection
• Reliable computer
• Professional headset and microphone
• Quiet work environment
• Available during U.S. Central Time working hours

We especially value people who can follow a proven system while still thinking independently.

We do not want someone who simply waits for instructions all day.

If you notice a better way to organize leads, improve a script, increase appointment show rates, improve follow-up, or make the sales process more efficient, we want you to communicate that.

Company Culture

We are a Christian, faith-based company serving Christian artists.

Faith is naturally incorporated into our company culture and how we interact with many of our clients.

You should be comfortable working in a Christian environment where faith, encouragement, and prayer may be part of client and team conversations.

How To Apply

You MUST submit a Loom video to be considered.

Please record a 2-4 minute Loom video introducing yourself.

In the Loom, please cover:

Your name and where you are located

Your previous appointment-setting or sales experience

Your experience speaking with U.S.-based customers or prospects

How many calls you have typically made in previous roles

Any appointment-setting or sales KPIs you have been responsible for

CRMs you have used

Whether you have experience with GoHighLevel

How you currently use AI or ChatGPT in your work

Why you believe you would be a strong fit for this role

Your availability during U.S. Central Time

Your requested hourly rate within our $6-$10/hour range

Please speak naturally in your Loom. Do not read a prepared AI-generated script.

We use the Loom as an important part of our application process because this position requires frequent phone conversations with U.S.-based prospects.

Also include:

• Your resume
• Your Loom link
• Your internet speed
• Your computer/headset setup
• Your availability
• Your expected hourly rate

Short Application Question

Please answer this in writing:

You have a qualified prospect who submitted an application and appears interested, but they have not answered your calls. What would you do over the next several days to try to connect with them without letting the opportunity fall through the cracks?

We are looking for someone who is confident, organized, proactive, creative, and wants to become a valuable long-term member of our sales department.