BOOKKEEPER & PROPERTY OPERATIONS COORDINATOR

Long-Term Remote Position | UK Property Management Company
Location: Remote – Philippines
Working with: UK-based Property Management Company
Hours: Up to 20 hours per week initially
UK Time Overlap: Minimum 4 hours during UK working hours
Start: ASAP
Applications Deadline: 16th October 2026
Pay: From$4- $6 per hour, depending on experience
Payment: Monthly paid 2nd week following month
Long-term position |Property Training provided | Performance bonus
Xero experience is a must
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ARE YOU HIGHLY ORGANISED, GREAT WITH NUMBERS AND OBSESSED WITH DETAILS?
If you are the person who notices the small things that everyone else misses, keeps spreadsheets perfectly organised, follows up when something hasn't been completed, and takes pride in getting things right the first time, we would love to hear from you.
We are looking for an exceptional Bookkeeper & Property Operations Coordinator to join our growing UK property management business.
This is not a basic data-entry or bookkeeping role.
We are looking for someone who wants to become a key member of our team, take ownership of their work and grow with the company.
You will initially work closely with the Director and gradually take responsibility for coordinating administrative, financial and property management processes.
APPLICATION
Please complete our short application form first:
Complete the Application Form: ----------
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You do not need to send your CV or cover letter at this stage. We will request further information from shortlisted candidates.
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WHY YOU'LL LOVE WORKING WITH US
We want people who join us to stay with us.
From your first day, you will be welcomed, supported and given the training you need to understand our business and systems.
We invest in people who show commitment, initiative and the desire to improve.
As you become confident in the role, your responsibilities will increase.
There will be opportunities to:
• Take ownership of important business processes
• Coordinate other team members
• Improve systems and workflows
• Create and maintain operational manuals
• Become involved in business projects
• Develop your property management knowledge
• Take on more responsibility as the company grows
• Progress into a more senior position
We are a growing company, so the right person can grow with us.
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ABOUT THE ROLE
We are a UK-based residential lettings and property management company working with landlords and tenants across South East England.
We are looking for someone who combines:
Bookkeeping + Administration + Property Coordination + Project Coordination
You will support the Director and wider team across the financial and operational side of the business.
The role requires someone who is extremely organised, reliable and comfortable working independently.
You will need to be able to look at a task, understand what needs to happen, take ownership of it and make sure it gets completed.
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YOUR MAIN RESPONSIBILITIES
BOOKKEEPING & FINANCE
Approximately 5 hours per week initially will be dedicated to bookkeeping and financial administration.
Your responsibilities may include:
• Recording and checking financial transactions
• Maintaining accurate financial records
• Updating spreadsheets
• Checking invoices
• Matching invoices to payments and work completed
• Monitoring rent and payment information
• Following up outstanding financial information
• Preparing information for the company's accountant
• Checking supplier invoices
• Recording property-related expenses
• Maintaining organised digital financial files
• Identifying discrepancies or missing information
• Supporting basic financial reporting
• Helping maintain accurate cash-flow information
Accuracy is extremely important.
We would rather have someone who carefully checks their work than someone who works quickly but makes mistakes.
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PROPERTY & OPERATIONS COORDINATION
You will also help coordinate the day-to-day operation of our property management business.
This may include:
• Coordinating property maintenance and repairs
• Following up contractors and suppliers
• Tracking outstanding property tasks
• Coordinating property preparation between tenancies
• Monitoring vacant properties
• Helping reduce property void periods
• Maintaining compliance records
• Updating property management systems
• Checking that tasks have been completed
• Supporting tenant and landlord administration
• Organising documents
• Maintaining Google Drive
• Updating Asana
• Supporting the Director with administrative tasks
• Coordinating the work of other team members
• Preparing reports and spreadsheets
You will be expected to follow things through to completion.
If you send someone a message asking for an invoice, for example, your responsibility does not end when the message is sent.
You will follow up until the invoice is received, checked, recorded and filed.
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PROCESS & SYSTEM DEVELOPMENT
This is an important part of the role.
We are continuously improving the way we operate.
You will help us:
• Create process workflows
• Document existing processes
• Create Operational Manuals
• Improve Standard Operating Procedures
• Create checklists
• Identify inefficiencies
• Improve administration systems
• Create workflows in L ----------
• Organise information in Google Drive
• Improve our use of Asana and property management software
• Identify opportunities to systemise or automate repetitive tasks
You don't need to know everything when you start.
You do need to be someone who enjoys learning and improving things.
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THE PERSON WE ARE LOOKING FOR
This role is particularly suited to someone who has experience in:
• Bookkeeping
• Property management
• Lettings
• Administration
• Operations
• Project coordination
• Executive assistance
• Finance administration
You don't necessarily need experience in every area.
What matters most is that you are:
EXTREMELY DETAIL-ORIENTATED
You notice discrepancies.
You check your work.
You don't assume something is correct simply because someone else entered it.
You understand that a small mistake in bookkeeping or property management can create a much bigger problem later.
ORGANISED
You know what needs to be done, when it needs to be done and what is still outstanding.
PROACTIVE
You don't constantly wait to be told what to do.
If you see something that needs attention, you raise it.
If you can solve a problem yourself, you do so.
RELIABLE
When you say something will be completed, we expect it to be completed.
GOOD WITH NUMBERS
You are comfortable working with figures, spreadsheets, invoices and financial information.
A GOOD COMMUNICATOR
You can communicate clearly and professionally in written English.
A PROBLEM SOLVER
You look for solutions rather than simply reporting problems.
A FAST LEARNER
You are comfortable learning new software, systems and processes.
SOMEONE WHO TAKES OWNERSHIP
We are looking for someone who thinks:
"I will take care of this."
rather than:
"That isn't my responsibility."
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ESSENTIAL EXPERIENCE
You should have:
• Xero Bookkeeping experience
• At least 2–3 years of relevant professional experience
• Strong bookkeeping or financial administration experience
• Strong administrative or coordination experience
• Excellent attention to detail
• Good written and spoken English
• Strong Excel / Google Sheets skills
• Good knowledge of Google Drive
• Experience using online software and cloud-based systems
• Ability to work independently
• Strong organisational skills
• Ability to manage multiple priorities
• A reliable internet connection and suitable home-working environment
PROPERTY EXPERIENCE IS A STRONG ADVANTAGE
Experience with:
• Residential property management
• Lettings
• Property maintenance
• Landlord administration
• Tenant administration
• Property compliance
• Property accounts
would be highly desirable.
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SOFTWARE EXPERIENCE
Experience with any of the following would be an advantage:
• Google Drive
• Google Sheets
• Microsoft Excel
• Microsoft Word
• Outlook
• PowerPoint
• Asana
• Arthur
• L ----------
• Property management software
• Accounting/bookkeeping software
If you have used other similar systems, tell us about them.
We can train you on our specific systems.
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WHAT WE VALUE
HONESTY
We are trusted with people's homes, money and businesses.
We expect honesty at all times.
ATTENTION TO DETAIL
We care about doing things properly.
OWNERSHIP
We take responsibility for our work and our mistakes.
PROACTIVITY
We don't wait for problems to become emergencies.
CONTINUOUS IMPROVEMENT
We are always looking for a better way to do things.
TEAMWORK
We help each other and contribute to the success of the whole team.
POSITIVE ATTITUDE
We look for solutions rather than reasons why something cannot be done.
TECHNOLOGY
We believe repetitive work should be systemised or automated wherever possible.
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WHAT WE OFFER
LONG-TERM EMPLOYMENT
We are looking for someone who wants to build a long-term working relationship with us.
This is not intended to be a short-term freelance project.
FLEXIBLE REMOTE WORK
You will work remotely from the Philippines.
You can work from home, provided you have a professional working environment and reliable internet connection.
FLEXIBLE HOURS
The initial requirement is up to 20 hours per week.
The schedule is flexible, but you must be available for a minimum 4-hour overlap with UK working hours.
WEEKLY PAY
You will be paid weekly.
PAID TIME OFF
Paid vacation allowance is provided in addition to your base pay, equivalent to approximately 20% of base pay.
YEAR-END BONUS
We offer an end-of-year performance bonus as standard.
TRAINING
We will train you on our systems, processes and property management procedures.
OPPORTUNITY TO GROW
As the company grows, so will your responsibilities.
For the right person, this role can develop into a more senior coordination or operations position.
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THIS ROLE IS NOT FOR EVERYONE
Please do not apply if you:
• Need to be told what to do every day
• Frequently miss deadlines
• Don't check your work
• Are uncomfortable working with numbers
• Don't enjoy administration
• Have difficulty following processes
• Don't like taking responsibility
• Are looking for a very casual role
• Have poor written English
• Are not available for UK working-hour overlap
We are looking for someone who takes their work seriously and wants to become an important part of our team.
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THIS COULD BE THE RIGHT ROLE FOR YOU IF...
You are currently working as a:
Bookkeeper
Accounting Assistant
Finance Assistant
Property Administrator
Property Manager
Property Management Assistant
Operations Coordinator
Administrative Coordinator
Executive Assistant
Project Coordinator
and you are ready to take the next step.
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HOW TO APPLY
If you think you have the attention to detail, organisation, initiative and commitment we are looking for, we would love to hear from you.
STEP 1
Complete our short application form:
APPLY HERE – Complete the Application Form: ----------
STEP 2
If your application matches what we are looking for, we will contact you for the next stage.
STEP 3
We may ask you to complete a short practical assessment.
This may include tasks such as:
• Checking a spreadsheet for errors
• Reviewing invoices
• Organising information
• Prioritising tasks
• Following a process
• Identifying discrepancies
• Creating a simple workflow
This allows us to see how you actually work rather than relying only on your CV.
You do not need to send your CV or cover letter at the initial application stage.
We aim to respond to shortlisted candidates within two working days after applications close.
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JOIN OUR TEAM
We are building a company where people can develop, take responsibility and grow.
If you are highly organised, excellent with details, comfortable with numbers and want a long-term role where your contribution genuinely matters, we want to hear from you.
Apply today. ----------
Melissa Carr
Carr & Stellar Lettings & Property Management
UK