Bookkeeping, Import/Export & Order Management Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

$7

: HOURS PER WEEK

40

: DATE UPDATED

Oct 8, 2026

JOB OVERVIEW

Bookkeeping, Import/Export & Order Management Virtual Assistant

We are looking for a detail-oriented and highly organized Virtual Assistant to support bookkeeping, accounting, purchasing, inventory, order management, and import/export operations.

The ideal candidate has hands-on experience with Odoo, bookkeeping/accounting, and import/export processes. Odoo experience is REQUIRED for this position.

Responsibilities:
- Perform day-to-day bookkeeping and accounting support
- Record and maintain accurate financial transactions
- Assist with accounts payable and accounts receivable activities
- Process and organize vendor invoices, payments, customer balances, and financial records
- Reconcile transactions and identify discrepancies or missing information
- Maintain accurate accounting documentation
- Assist with financial reporting and other accounting-related administrative tasks
- Manage and update customer, vendor, product, inventory, purchasing, and order information in Odoo
- Process and monitor sales and purchase orders
- Maintain accurate records throughout the order-to-delivery process
- Review transactions and records for accuracy
- Assist with troubleshooting discrepancies within Odoo
- Prepare and organize import/export documentation required for shipments and customer release
- Maintain accurate import/export records
- Coordinate shipping and customs-related documents
- Assist with documentation required by customs brokers, carriers, vendors, and customers
- Track shipments and follow up on documentation needed for timely release
- Assist with purchasing activities and purchase order management
- Track purchase orders and vendor communications
- Maintain accurate inventory records and monitor inventory levels
- Process and monitor customer and sales orders
- Coordinate with internal teams, vendors, and customers regarding order status
- Identify delays, discrepancies, or missing information and escalate them promptly
- Maintain organized records of orders, shipments, and related documentation
- Update spreadsheets, databases, and internal systems
- Follow established workflows and SOPs
- Identify process gaps and recommend improvements when appropriate
- Provide general administrative and operational support

Requirements:
- Previous hands-on experience with Odoo is REQUIRED
- Previous bookkeeping or accounting experience
- Experience with accounts payable and/or accounts receivable
- Experience with import/export processes
- Familiarity with order management and purchasing processes
- Strong attention to detail and accuracy
- Excellent organizational and time-management skills
- Strong written and verbal English communication skills
- Ability to manage multiple tasks and priorities independently
- Strong problem-solving and analytical skills
- Proficiency with spreadsheets and common business software
- Reliable internet connection and a professional remote work environment
- Experience preparing customs documentation
- Experience preparing documents for customer release
- Experience working with customs brokers, freight forwarders, or shipping companies

Preferred:
- Experience with inventory management
- Experience with purchasing and procurement
- Experience managing sales and purchase orders
- Experience in distribution, logistics, manufacturing, wholesale, or import/export businesses
- Experience with QuickBooks Online or similar accounting software
- Experience coordinating between accounting and operations teams

Schedule: 35–45 hours per week
Employment Type: Full-Time
Location: Remote / Philippines
Industry: Import/Export, Distribution & Operations

Apply here:
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SKILL REQUIREMENT

Bookkeeping Odoo Order Management

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Bookkeeping, Import/Export & Order Management Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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