Administrative Assistant - Permanent Residency Services

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: TYPE OF WORK

Full Time

: SALARY

700-800 CAD

: HOURS PER WEEK

40

: DATE UPDATED

Oct 7, 2026

JOB OVERVIEW

Join One of Canada’s Fastest-Growing Companies!

IVEY Group is an award-winning Canadian immigration and international recruitment firm helping skilled workers build life-changing opportunities in Canada. We are proud to have been recognized by The Globe and Mail as one of Canada’s Top Growing Companies for 3 consecutive years.

We are looking for a highly organized, detail-oriented, and client-focused Administrative Assistant to support our Permanent Residency Team. The ideal candidate has strong English communication and administrative skills, can manage multiple priorities and confidential records, and is comfortable preparing immigration documents, maintaining accurate databases, coordinating with applicants, clients, government organizations, and internal teams, and learning new systems and software.

If you enjoy working in a fast-paced environment, managing deadlines, and communicating with clients professionally, we would love to hear from you.

What You’ll Do

Records management and documentation:
• Organize and keep up with candidate and client records.
• Review and prepare the papers needed for immigration.
• Verify adherence to legal and regulatory standards.

Client Communication:
• Facilitate communication between applicants, clients, and government organizations.
• Address inquiries and give information about immigration procedures.
• Organize the exchange of information amongst internal teams.

Database Management
• Enter and maintain data in the organization's database.
• Produce reports as needed.
• Achieve data integrity and accuracy.
What We’re Looking For

• Previous administrative work experience, ideally in recruitment, law firm or immigration.
• Strong multitasking and organizing skills.
• Excellent communication skills, both written and verbal.
• Understanding immigration laws and procedures is beneficial.
• Proficient in database management and Microsoft Office Suite.
• Strong attention to detail and a commitment to maintaining confidentiality.

We are open to candidates with experience in:

• Immigration firms
• Law firms
• Executive or administrative support roles

Skills & Qualifications
• Excellent English communication skills (written and verbal)
• Strong attention to detail and organization
• Ability to manage multiple priorities and deadlines
• Professional and client-focused attitude
• Comfortable learning new systems and software
• Reliable internet connection and work-from-home setup

Nice to Have
• Experience with Canadian immigration processes (LMIA, work permits, PR applications)
• Experience using CRM or case management systems
• Paralegal diploma or Immigration Consultant coursework/program

Why Join Us?
• Work with one of Canada’s fastest-growing companies
• Long-term remote opportunity
• Stable full-time work
• Supportive and professional team environment
• Career growth opportunities within the immigration industry
• Be part of a company helping skilled workers and families build new lives in Canada

To Apply, please send the following:
1. Your updated resume
2. A short introduction about your relevant experience
3. Your expected monthly salary in CAD or PHP
4. Your availability to start

We look forward to meeting you!

SKILL REQUIREMENT

Customer Service Administrative Support Case Management

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Administrative Assistant - Permanent Residency Services

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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