Executive Assistant & Business Growth Support

A note before you apply: This role involves coordinating my keynotes, workshops, and retreats and speaking with clients, HR leaders, and executives, so clear, confident spoken English is a must.

I’m a licensed clinical psychologist, keynote speaker, and founder of a sleep and wellness education brand that serves corporate clients. I’m looking for a dependable, self-directed executive assistant who can keep my day-to-day running smoothly and help me grow my speaking business and lead pipeline.

This role is for someone who takes ownership. I want to hand off a task, trust it will be finished correctly, and not have to follow up. You’ll communicate with executives, HR leaders, and clients on my behalf, so polished writing and good judgment are essential.

What you’ll do

Business growth and lead generation (a major focus)

-Follow up with people I meet at conferences, events, and workshops, and move them through a simple pipeline (first touch, follow-up, proposal, booking)
-Do LinkedIn outreach and relationship-building with potential corporate clients and event planners
-Research and track speaking opportunities, conferences, associations, and corporate wellness buyers, and bring me a qualified list
-Keep a CRM or tracking sheet current so no lead falls through the cracks
-Help prepare proposals, one-sheets, and follow-up materials
-Set up and send newsletters or email sequences that nurture new leads

Executive and administrative support

-Manage my calendar, scheduling, and travel (flights, hotels, ground transportation)
-Handle email correspondence and client communication in a professional voice
-Prepare meeting agendas and notes, and keep documents organized and confidential
-Track expenses and help with invoicing and basic bookkeeping tasks
-Track contracts, agreements, proposals, and partnership deadlines, and flag what needs my attention before it becomes urgent

Workshops, events, and product fulfillment

-Support workshops from proposal through execution: logistics, materials, registration, surveys, and post-event follow-up
-Coordinate event-day logistics remotely, including materials, schedules, and registration (physical setup is handled on site by me or the venue)
-Track inventory and place orders for products sold at events (books, card decks, and similar items), coordinating with print-on-demand and shipping vendors

Marketing and content support

-Schedule and manage social media (LinkedIn, Instagram) using content I approve
-Research and create successful online ads
-Grow my online presence on LinkedIn and Instagram through consistent posting and engagement, and help launch and manage new channels, such as a YouTube channel or other social platforms
-Repurpose my talks, workshops, and videos into posts, clips, email content, and graphics
-Create or polish presentations and graphics in Canva
-Make light edits and updates to my websites on GoDaddy and Wix (text, images, pages, forms). You don’t need to be a developer.

Membership or community support (if launched)

-Help set up, monitor, and support an online membership community

Special projects (as assigned)

-Special projects as assigned, including finalizing my children’s book, tracking and organizing legal contracts and agreements and their deadlines (administrative coordination, not legal advice or drafting), and other business projects I’ll define as we go

What I’m looking for

-Clear, confident spoken English so you can answer client questions, coordinate details for my keynotes, workshops, and retreats, and speak with HR leaders and executives, plus excellent written English and a professional, warm tone for corporate clients
-Availability during US Central Time hours when important or time-sensitive tasks come up. Most work can be done on your own schedule, but you must be reachable during these hours when something important needs to be handled.
-Proven ability to work independently, meet deadlines, and solve problems without constant direction
-Experience with outreach, lead follow-up, or sales support (a plus, not a dealbreaker)
-Comfort with Google Workspace, Canva, scheduling tools, email marketing platforms, and social media
-Comfortable using AI tools (such as Claude or ChatGPT) to work faster on drafting, research, summarizing, and organizing, while always reviewing the output for accuracy and tone before it goes out under my name
-Strong attention to detail and discretion

How to apply:
To be considered, please complete these two steps and send them together in one message within 48 hours of applying. It helps me get to know you, and hopefully we can schedule a live call afterward!

Introduce yourself on video (2 minutes or less). Record a short video or voice message and send me the link (Loom, Google Drive, or Vocaroo all work). I’d love to hear about you and your most recent admin or business support experience.

Choose ONE small sample:
Pick whichever fits your strengths best:

Option A: Instagram post or carousel. Take a look at my ---------- a free Canva account, create one simple post (a single image or a short carousel) that fits my style and message. Please send me a view-only link, plus a sentence on why you chose it.
Option B: LinkedIn question. Take a look at my LinkedIn: ---------- /in/dr-kimberly-lemke. I’m a sleep expert and keynote speaker who speaks to HR leaders, wellness directors, and business owners. In a few lines, please tell me: (a) 5 types of people or roles you would connect with on LinkedIn to find speaking opportunities for me, and (b) a 2-sentence connection message you would send to one of them.

Please don’t worry about perfection. I’m simply looking to see your creativity, your sense of who my audience is, and how you communicate. I know this takes time out of your day, and I’m grateful for the effort.