Sales-minded Virtual Assistant

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TYPE OF WORK

Part Time

SALARY

$870.00 - $1,060.00 per month (₱49,500 -

HOURS PER WEEK

23

DATE UPDATED

Oct 8, 2026

JOB OVERVIEW


** US HOURS ARE A MUST 9-5pm PDT ** We are looking for an experienced, proactive, sales-minded Virtual Assistant to join our growing online wellness and education company, Breath of Gold®.
This is not an entry-level VA position and not a role where you will simply wait for a list of tasks.
We are looking for someone who already understands online business, CRM systems, sales follow-up, lead nurturing, appointment setting, email marketing, and basic marketing operations — and who can eventually take ownership of recurring projects without needing constant instruction.
You should be the kind of person who notices:
“Someone expressed interest in a retreat but never booked. I should follow up.”
“This lead attended an event but hasn’t purchased yet. I should start a conversation.”
“We have an upcoming launch, so these emails, CRM tags, follow-ups, pages, and assets need to be prepared.”
Your Main Responsibilities
Sales, Lead Follow-Up & Appointment Setting
A large part of this role is helping us create more conversations and appointments with potential clients.
You will:
- Follow up with warm leads by email, text, and CRM
- Reach out to people who have expressed interest in our programs, trainings, retreats, or events
- Start genuine conversations with potential customers
- Nurture leads who are interested but not yet ready to purchase
- Book qualified appointments onto our calendar
- Follow up with leads who stop responding
- Re-engage old leads in our database
- Track leads through the sales pipeline
- Notice sales opportunities inside our inbox and CRM
- Help identify which offer may be appropriate for each lead
- Keep detailed notes so nobody falls through the cracks
You should be comfortable selling through conversation without sounding pushy or spammy.
HighLevel / CRM Management
Experience with GoHighLevel is strongly preferred.
You may be responsible for:
- Adding and updating contacts
- Adding tags
- Managing opportunities and pipelines
- Updating lead stages
- Creating basic workflows and automations
- Managing appointment calendars
- Sending email and SMS follow-ups
- Checking that automations are working correctly
- Cleaning and organizing CRM records
- Monitoring conversations and identifying leads that need personal attention
If you already understand HighLevel well, please tell us specifically what you have done inside the platform.
Marketing & Launch Support
You will help execute online events, promotions, workshops, breathwork experiences, retreats, and launches from beginning to end.
Tasks may include:
- Setting up email campaigns
- Scheduling broadcasts
- Creating follow-up sequences
- Updating landing pages or checkout pages
- Organizing launch timelines
- Creating Canva graphics
- Setting up Zoom links
- Managing registrations
- Tracking attendees
- Following up with attendees after an event
- Coordinating speakers or partners
- Making sure deadlines and launch tasks are completed
You do not need to be a copywriter or designer, but you should be comfortable using AI tools to help draft emails, copy, and marketing materials.
Retreat & Venue Research
We host in-person events and retreats.
You may:
- Research retreat venues
- Contact venues by email
- Request availability and pricing
- Compare venue options
- Organize information in spreadsheets
- Follow up with venues
- Coordinate basic event logistics
Video & Membership Support
You may also:
- Perform basic video editing
- Trim breathwork recordings
- Export and upload videos
- Upload content into Kartra
- Organize membership content
- Create thumbnails or graphics
- Update course or membership information
Experience with Kartra is a bonus but not required if you have experience with similar course or membership platforms.
Administrative Support
Other responsibilities may include:
- Inbox organization
- Customer support
- Google Drive organization
- Google Sheets
- Creating and updating SOPs
- Calendar support
- Tracking projects
- Research
- Data entry
- Managing recurring weekly tasks
We Are Looking For Someone Who Is:
- Extremely reliable
- Proactive
- Organized
- Detail-oriented
- Comfortable with sales
- Confident communicating with potential clients
- Excellent in written English
- Comfortable using AI tools such as ChatGPT
- Able to learn software quickly
- Able to solve problems independently
- Comfortable taking ownership of projects
- Good at following systems and SOPs
- Comfortable asking questions when necessary, but not dependent on constant supervision
You should enjoy online marketing and sales.
We do not want someone who only completes tasks when specifically reminded.
We want someone who eventually learns the business well enough to see what needs to happen next.
Required Work Hours
This is a full-time position.
You must be willing to work primarily during U.S. Pacific Time business hours.
Please only apply if working U.S. hours is sustainable for you long-term.
Compensation
$1,000–$1,200 USD/month, depending on experience.
There will also be opportunities for performance-based bonuses related to appointments, sales, and results.
We are looking for someone interested in a long-term position and growing with the company.
Experience That Will Make You Stand Out
Please highlight experience with any of the following:
- GoHighLevel / GHL
- Appointment setting
- Sales development / lead generation
- CRM management
- Email marketing
- Kartra
- Online courses or coaching businesses
- Wellness businesses
- Launches
- Funnels
- Canva
- Video editing
- AI / ChatGPT
- Zapier or automations
HOW TO APPLY
Please do not send a generic application.
Start your application with the words:
GOLD VA
Then answer the following:
1. What experience do you have with appointment setting, lead follow-up, or sales?
2. Have you used GoHighLevel? If yes, explain exactly what you have done inside HighLevel.
3. Tell us about a time when you proactively noticed something that needed to be done without your employer asking you to do it.
4. What online marketing tasks have you personally completed from start to finish?
5. What experience do you have with email marketing, funnels, launches, online courses, or membership businesses?
6. Which video editing tools do you use?
7. What AI tools do you use in your work, and how do you use them?
8. Are you comfortable working full-time U.S. Pacific Time hours?
9. What monthly salary are you requesting in USD?
10. How long are you hoping to stay in your next position?
Please also send a 2–3 minute Loom video.
In your Loom:
- Introduce yourself
- Tell us why this position interests you
- Explain why you believe you would be good at sales and follow-up
- Briefly show or describe your experience with HighLevel or another CRM
- Tell us what you think makes an excellent VA different from an average VA
Applications without the requested answers and Loom video may not be considered.
We are excited to find someone who wants to become an important long-term part of the Breath of Gold® team.

SKILL REQUIREMENT
Performance Marketing Email Marketing Appointment Setting
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