Remote Executive & Operations Assistant for recording artist and vocal coach | Immediate Start | Long-Term Role

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: TYPE OF WORK

Part Time

: SALARY

$5 an hour

: HOURS PER WEEK

10

: DATE UPDATED

Oct 6, 2026

JOB OVERVIEW

I'm looking for a proactive and reliable Executive Assistant to support across inbox management, client communications, and scheduling. You will be organised, resourceful and able to take ownership of tasks from start to finish without being chased.
This role involves working across my vocal coaching school, studio session bookings, and other projects, as well as supporting with day-to-day follow-ups, tracking and reporting.

Pay and hours
Hours: 2 hours a day, Monday to Friday (about 43 hours a month, hours may increase with good performance)
Rate: $5 an hour
Base pay: about $217 a month
Consultation bonus: $3 for every consultation that is booked and paid for
Enrolment bonus: $13.00 for each first student pack bought after a consultation,
Expected total: about $286 to $312 a month at 10 consultations and 3 to 5 enrolments

Working pattern

* Remote, mostly asynchronous
* 30–60 minutes daily overlap with UK working hours
* Long-term role, beginning with a paid two-week trial.

Core responsibilities

• Manage the digital academy pipeline from enquiry to enrolment
• Handle email with clients, studios and collaborators on my behalf
• Follow up with clients and team members until every action is closed
• Manage the calendar, bookings and appointments
• Raise invoices, track Stripe payments and chase overdue payments
• Keep trackers, databases, pitch documents and shared files accurate and up to date
• Maintain Stan Store, Linktree and Google Forms
• Schedule content on TikTok, Instagram and YouTube Shorts, and reply to comments where needed
• Send a weekly report covering completed work, open actions, leads and payments

Essential skills

• Inbox and calendar management
• Client onboarding and pipeline/CRM management
• Invoicing, payment tracking and payment chasing
• Accurate record keeping and spreadsheet/database management
• Social media scheduling and basic community management
• Clear weekly reporting
• Professional written English and excellent attention to detail
• Strong initiative and follow-through, working without a daily task list
• Discretion with confidential information and awareness of UK GDPR

Tools you should already be comfortable using

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Forms) • Stripe • Stan Store • Linktree • TikTok • Instagram • YouTube

To apply:
Please send the following:
• Confirmation that you accept the stated rate and can start immediately
• Your portfolio, one tracker and spreadsheet you’ve built, and your most recent work
•Begin your message with the word "Encore". Applications that don't follow these instructions won't be considered.
• At least one reference from a recent previous employer

Applications close Thursday 8 October, 9am UK time.

SKILL REQUIREMENT

Communication Time Managment Applicant Tracking Systems

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Remote Executive & Operations Assistant for recording artist and vocal coach | Immediate Start | Long-Term Role

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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