Podcast Producer / Manager

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TYPE OF WORK

Any

SALARY

N/A

HOURS PER WEEK

TBD

DATE UPDATED

Oct 4, 2026

JOB OVERVIEW

We’re looking for an organized, proactive Podcast Producer / Manager to oversee the ongoing production and management of a podcast from recording through publication.

This role is ideal for someone who understands both the creative and operational sides of podcasting. You should be able to manage timelines, coordinate moving pieces, communicate clearly with hosts and guests, and make sure each episode moves through production smoothly and on schedule.

We’re looking for someone who can take ownership of the podcast workflow rather than waiting for step-by-step instructions.

You’ll help manage:

- The overall podcast production calendar
- Episode planning and scheduling
- Guest outreach, communication, and coordination
- Recording logistics
- Collecting guest bios, headshots, links, and promotional information
- Preparing hosts and guests with recording details and expectations
- Tracking episodes from recording through editing, approval, and publication
- Coordinating with podcast editors, video editors, designers, or other team members
- Reviewing edited episodes for quality and accuracy before publication
- Managing revisions and ensuring deadlines are met
- Uploading and scheduling episodes through the podcast hosting platform
- Writing or coordinating episode titles, descriptions, and show notes
- Adding links, resources, and guest information to episode pages
- Publishing episodes to YouTube when applicable
- Organizing podcast files, recordings, assets, and production documents
- Maintaining SOPs and production workflows
- Keeping the team informed about upcoming episodes, deadlines, and outstanding items

Depending on experience, this role may also support content strategy, episode development, repurposing, analytics, and growth initiatives.

What We're Looking For

You’re likely a good fit if you:

- Have experience managing or producing podcasts
- Are highly organized and comfortable managing multiple deadlines
- Can keep a production workflow moving without constant oversight
- Communicate professionally with guests and team members
- Understand the basic podcast production process from recording through publication
- Have strong attention to detail
- Can identify issues before they become delays
- Are comfortable following up with people and keeping projects on track
- Can work independently and take ownership of assigned responsibilities
- Are comfortable learning and managing new tools and systems
- Understand how podcast content connects to a larger content or marketing strategy

Experience with tools such as ClickUp, Asana, Trello, Notion, Airtable, Google Drive, Riverside, Zoom, Descript, Spotify for Creators, Buzzsprout, Libsyn, Captivate, Podbean, YouTube, or similar platforms is helpful.

Application Questions

Please include:

1. Tell us about your podcast production or management experience.
How long have you been doing this work, and what types of podcasts have you supported?

2. What parts of the podcast production process have you personally managed?

3. Which project management, recording, editing, hosting, or publishing tools have you worked with?

4. How would you describe your experience level?

- Beginner: I understand podcast workflows and have assisted with some production tasks.
- Developing: I have managed parts of the podcast process but usually work from an established system with regular direction.
- Intermediate: I have managed ongoing podcast production and can independently coordinate schedules, guests, editors, assets, and publishing.
- Advanced: I have owned the full podcast production process, improved workflows, managed multiple contributors, and proactively solved production issues with minimal oversight.

5. Experience Check:
Imagine a podcast publishes every Tuesday.

It is Friday afternoon. The guest has not returned their bio or headshot, the editor has not delivered the final episode, and the host has not approved the episode title.

Walk us through how you would handle the situation and keep the episode on track for Tuesday.

6. You are managing eight upcoming episodes at different stages of production. How would you organize and track everything to make sure nothing is missed?

7. If a guest has not responded to multiple scheduling emails, what would you do next?

8. What quality-control steps would you complete before publishing an episode?

9. What is your typical availability each week, and how many podcasts or episodes could you comfortably manage at one time?

Bonus Experience

Not required, but let us know if you also have experience with:

- Podcast strategy
- Guest research
- Guest outreach
- Interview preparation
- Episode research
- Writing show notes
- Writing episode titles
- YouTube publishing
- Video podcast workflows
- Social media repurposing
- Email marketing
- Podcast analytics
- Sponsorship coordination
- Content calendars
- SEO for podcasts or YouTube
- Creating SOPs
- Managing editors or other contractors
- Launching new podcasts
- Improving existing podcast workflows

SKILL REQUIREMENT
Podcast Content Creation Youtube Marketing Public Relation
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