Executive Assistant for AI startup

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Part Time

SALARY

$5/hour

HOURS PER WEEK

20

DATE UPDATED

Oct 3, 2026

JOB OVERVIEW

***International EA experience is required (working for U.S. or international client as their EA). Please DO NOT apply if you don't have this experience.

***Instructions on how to apply is shown at bottom.



The role:
An investor-backed AI startup in the geological/environmental space is looking for an EA for the co-founder.

This is a true executive assistant role. Your job is to protect the CEO's time, keep his agenda conflict-free, and make sure nothing falls through the cracks. Email, calendar, project management, personal, logistical support, and all general admin tasks.

Tasks:
• Email management — learn client's writing style/personal touch, draft and respond to emails on his behalf
• Calendar & scheduling — book meetings, manage his schedule
• CRM management — HubSpot experience preferred (or ability to learn fast)
• Outbound campaigns — manage cold email tools: Apollo and HotHawk (inbox aggregator). Currently client does this himself with AI agents but has manual touchpoints he wants to offload
• Customer pipeline management — organizing and tracking outreach/leads
• Other admin tasks as needed







Details:
-Work from home
-$5/hour
-20 hours/week
-Mon-Fri U.S. time
-9am-1pm Mountain time Mon-Fri (11pm-3am Manila time).
-Long term, room for growth within organization and room for more hours as relationship grows (but starts part time)





HOW TO APPLY:
1. Please send an email with your resume attached and a brief overview of your relevant experience in the body of the email to ---------- with the subject line “Jimmy's EA”.

2. If you have U.S. EA experience supporting an international CEO (client located outside of the Philippines), please write “Intl EA exp” at top of email (if you don’t, don’t write it).

-If you have AI startup experience, please write “AI startup exp” at top of email (if you don’t, don’t write it).

-If you have a science background (science degree, science-related previous job, etc.), please write “science background” at top of email (if you don’t, don’t write it). This is not required, but if you have it write it.

3. At the bottom of the email, write the USD hourly rate (or salary, but specify hourly, monthly, etc and currency) of your last two roles listed on resume. For example:
-Most recent role: $5/hour (USD-full time)
-2nd most recent role: $6/hour (USD-part time)

**Please note, you earning less or more at previous roles DOES NOT negatively or positively affect your chances of getting this role whatsoever. This is simply information needed for us internally as we try to understand your career path. PLEASE BE HONEST, as this may be officially verified later on in the hiring process.


*Please be very specific in the email, explaining your relevant experience. If you don't follow the above 3-step instructions in how to apply, your application will not be reviewed.





DO NOT APPLY IF:
-If you’re not comfortable with a screen tracker that takes screenshots of your work shift (Time Doctor or similar). Non-negotiable — double dipping multiple jobs at same will not be possible
-If you have a conflicting job that interferes with this schedule
-If you need full time (this starts at part time)

VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0007
Controller Execution Time ( Jobseekers / Job )  0.0710
Total Execution Time  0.0722
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,513,928 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Executive-Assistant-for-AI-startup-1743020
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0636 seconds)  (Hide)
0.0032   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0005   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1743020
 LIMIT 1 
0.0021   SELECT *
FROM `employers`
WHERE `employer_id` = 824004
 LIMIT 1 
0.0005   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1743020
AND `misc`.`id` IS NULL 
0.0006   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-10-03',ej.date_added) duration_days, DATEDIFF('2026-10-03',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-10-03',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1743020' 
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1743020 
0.0012   UPDATE employer_jobs SET hit_counts = '***Oct-03-2026=3546' WHERE job_id= '1743020'  
0.0007   UPDATE employer_jobs SET monthly_hits = '***Oct-2026=3536' WHERE job_id= '1743020'  
0.0048   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1743020' AND status LIKE 'sent%' ORDER BY id DESC  
0.0005   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1743020 
0.0484   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '824004'
AND `date_added` >= '2022-06-08' 
0.0005   select * from teasers 
0.0003   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)