Operations Admin Assistant

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: TYPE OF WORK

Full Time

: SALARY

300 per week

: HOURS PER WEEK

40

: DATE UPDATED

Oct 2, 2026

JOB OVERVIEW

About LoopRL
LoopRL specializes in supply chain solutions for used mobile electronics, helping businesses maximize efficiency, innovation, and growth. We understand that technology is the backbone of modern business operations, and our expertise ensures that valuable devices get a second life through smarter, more sustainable processes.
Our team has partnered with organizations of all sizes—from fast-growing startups to Fortune 500 leaders—delivering tailored solutions that address complex challenges in the mobile electronics industry. What sets us apart is our commitment to excellence, innovation, and creating lasting impact across the supply chain.

About the Job
The Operations Admin Assistant at LoopRL will play a key role in supporting the day-to-day functions of our operations and sales teams. This role ensures the operations and sales teams have the tools, data, and processes needed to operate efficiently and effectively. The ideal candidate is proactive, organized, detail-oriented, self-starter, ability to multitask, and thrives in a fast-paced, collaborative environment with tight deadlines.

Key Responsibilities
*Operations and Sales Team Support: Assist operations managers and sales representatives with administrative tasks, scheduling and document preparation.
*Order Processing: Help prepare quotes and invoices, process purchase orders, and ensure proper documentation for each transaction.
*Communication Coordination: Support internal communication between the sales team and other departments (e.g., marketing, finance, logistics). Support external communication with the client representatives.
*Sales/Operations Reporting: Generate basic reports and summaries as requested to assist in tracking activities and pipeline progress.
*Documentation: Maintain organized records of sales activities, client interactions, and process documentation.
*Order Tracking and Updates: Track outbound shipments, update the appropriate channels, and escalate shipping exceptions as needed.

Qualifications
*1–3 years of experience in a sales support, administrative, or operations role.
*Proficiency with CRM systems (e.g., Salesforce, HubSpot, Zoho) and Microsoft Office/Google Workspace.
*Intermediate level experience in Google Sheets/Excel.
*Strong attention to detail, organization, and follow-through.
*Excellent communication and interpersonal skills.
*Ability to prioritize and manage multiple tasks in a fast-paced environment.
*The ability to work in US hours from 9am-6pm is mandatory.
*Must be fluent in English.

*Reports to: VP of Operations
*Job Type: Full-time

**Please provide 2 references and a brief description of why you find LoopRL interesting and why you want to work with us.

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Operations Admin Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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