Experienced Marketing & Systems VA

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TYPE OF WORK

Part Time

SALARY

6-10 / hour

HOURS PER WEEK

15

DATE UPDATED

Oct 2, 2026

JOB OVERVIEW

About me
I'm a sports chiropractor in Issaquah, Washington, near Seattle. I run Chiros in Motion (in-person care and educational talks) and In Motion Wellness (virtual coaching and webinars). I need one reliable person to build and run my marketing and admin systems so I can focus on client care.

The job: build and run six connected systems
1. Email marketing (Mailchimp). Welcome sequences and a monthly branded email for each of my three audiences. The emails move people toward talks, in-person events, virtual coaching, and chiropractic care.

2. Emma Talks. A monthly cycle of one webinar plus in-person talks. You build and brand the slides in Canva from my text, set up and promote each event (in email, social media, google business page, and website), track attendance, and publish the recording for on-demand sale.

3. Social media. Six Instagram posts per week across two pages, made from material I provide. This covers both regular content as well as event promotion.

4. Outreach and CRM. Find and research schools, colleges, and local gyms around Issaquah, email them in my voice to book talks, and follow up. You also reach out to contacts I send you during the week, and keep one contact tracker current.

5. Monthly review and improvement. Once a month you prepare and present a report covering Google Analytics, Instagram, Facebook, and Mailchimp. I bring my client booking numbers, we agree on a plan, and you make the resulting changes to the website, emails, and social content.

6. Maintenance and admin. Manage my calendar and admin inbox, and flag networking events. Once a month, update my Google Business Profile and ask clients for reviews. Handle one-time cleanup projects and other tasks as they come up, such as removing outdated location references from my website and social media.

What success looks like in the first 90 days
- A welcome sequence live for each audience by day 30, then monthly emails sent on schedule
- One webinar delivered each month, with registration, attendance, and sales tracked
- Talks (free and paid) booked in the Seattle area, building to 3 new bookings per month, with at least 1 paid
- Social posts approved and scheduled on time every week
- Every contact I send you logged the same day and reached within 5 business days
- Admin inbox triaged within one business day
- A monthly analytics report ready before each review meeting, and agreed changes completed before the next one
- Each system documented so it runs the same way every month
- Calendar management

Must-haves
- 3+ years of experience as a marketing VA, with results you can show
- Excellent written English, since you'll be writing as me
- Mailchimp experience, including automations (or similar tools)
- Experience with email outreach and keeping a CRM or contact tracker
- Canva design skills, and the ability to follow an existing brand and tone
- Comfortable reading and reporting analytics (Google Analytics, Meta, Mailchimp)
- You build systems: checklists, trackers, and documented processes
- You hold yourself accountable: you track your own deadlines, nothing gets skipped, and you tell me when something is stuck without waiting to be asked

Nice to have
- Webinar or course platform experience (I plan to host paid on-demand lectures on WordPress), SEO, WordPress experience
Details
- 15 hours per week guaranteed, usually 15–18, with room to grow to 20+ as the business grows
- Two live calls each week, Pacific time: Monday 9:30–10:30am and Thursday 9:00–9:30am (Thursday can become a video check-in as the working relationship develops)
- Once a month the Monday call runs two hours, 9:30–11:30am, for the monthly review
- For the right candidate, I can move the calls to 2:00pm Pacific time (5:00am in Manila, 6:00am after November 1)
- A short end-of-week summary of what was completed and what's pending
- $6–10 per hour depending on experience, paid on time every two weeks, plus pro-rated 13th-month pay. Performance-based raises start at the 90-day review
- Paid trial task for shortlisted candidates, then a 90-day period with a review. I'm looking for someone to stay and grow with the business long-term

To apply:
To show you've read this post, make "Motion" the first word of your application.

Then include:
- A sample email (under 120 words) to a high school soccer coach offering an injury-prevention talk for their athletes
- One email campaign or outreach project you ran, with the results (open rates, replies, bookings, or sign-ups)
- A 2-minute video or voice recording introducing yourself and what you would like about this job
- Your expected hourly rate

SKILL REQUIREMENT
Email Marketing Social Media Content Creation Systems Administration
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