Full-Time Real Estate Virtual Assistant

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: TYPE OF WORK

Full Time

: SALARY

$5/hour

: HOURS PER WEEK

40

: DATE UPDATED

Oct 2, 2026

JOB OVERVIEW

Full-Time Real Estate Virtual Assistant
Position Title: Virtual Assistant
Schedule: Full-Time, 40 hours/week (Monday – Friday)
Compensation: Starting at $5.00 / hour

About the Role
We are seeking a dedicated, highly proactive, and results-driven Virtual Assistant to join our real estate business full-time. In this pivotal role, you will serve as both an administrative assistant and a primary lead generation specialist. Your main objective will be to excel in business through consistent client nurturing, system management, lead verification, and proactive outbound communication.

The ideal candidate will serve as an essential operational partner responsible for keeping core workflows on track, mitigating oversight, and actively driving client engagement through confident phone communication.

Key Responsibilities
1. Lead Nurturing & Prospecting (FUB & Smart Lists)
Execute daily outbound text messages and outreach based on Follow Up Boss (FUB) smart lists:
New Leads (Last 7 Days): Daily contact.
Weekly Nurture: Contact anyone actively looking or planning to transact within the next month.
Bi-weekly Nurture: Outreach to leads received in the past 4 months who are unresponsive.
Monthly Nurture: Outreach to leads received in the past 4–12 months who are unresponsive or waiting.
Quarterly Nurture: Follow up with past closed clients, leads over a year old, clients who bought with another agent, or leads with an existing agent.
Update lead and nurture statuses in real time during and after follow-ups.
Record detailed and accurate notes in FUB for every interaction.

2. RealScout Monitoring & Engagement
Monitor client activity on RealScout every Monday and Friday.
Contact clients who recently opened emails to inquire about specific homes, offer tour showings, or propose search updates.
Track and respond to client indicators including:
Favorited properties
Repeat property views
Price alert opens
Saved search creations
Tour requests
Inactive search notifications

3. Client & Referral System Management
Help build, execute, and maintain a structured client referral system utilizing:
Phone calls & direct text campaigns
Handwritten letter coordination
Pop-by drop-off logistics
Client appreciation event planning and follow-up
Follow up with open house attendees every Tuesday (from the preceding weekend).
Perform weekly lead verifications every Thursday to confirm all Referral Exchange and ---------- leads are correctly entered in FUB and that statuses match external platforms.

4. Real Estate Support:
Offer Preparation: Draft and structure purchase offers in alignment with agent direction.
Market Analysis: Generate Comparative Market Analyses (CMAs) and compile property comps on demand.
Showing Coordination: Schedule, manage, and confirm real estate showings and property tours.
Database & Lead Management: Oversee CRM records, maintaining active lead engagement and nurturing pond accounts.

5. Marketing & Content Creation
Design and distribute a monthly email newsletter to the sphere and database.
Create engaging weekly social media posts across active business channels.

6. Operations & Administration
File Management: Systematically organize transaction records, meeting notes, and core business documents.
Property Research: Conduct comprehensive preliminary research on listing properties.

Candidate Qualifications
Experience: Previous experience as a Real Estate Virtual Assistant or ISA (experience with Follow Up Boss and RealScout is strongly preferred).
Communication Skills: Excellent spoken and written English skills; comfortable making frequent outbound calls.
Proactivity: Highly organized self-starter who takes initiative and does not wait to be micromanaged.
Tech Savvy: Proficiency with CRM tools, social media platforms, email marketing software, and listing portals.
Reliability: Quiet home workspace, stable high-speed internet, and reliable computer hardware.

Benefits
Full-time position with direct impact on business growth.
Stable 40-hour work week (Monday to Friday).
Long-term opportunity to grow.

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Full-Time Real Estate Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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