Grant Support Virtual Assistant – U.S. Nonprofit

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: TYPE OF WORK

Part Time

: SALARY

520.00

: HOURS PER WEEK

20

: DATE UPDATED

Oct 16, 2026

JOB OVERVIEW

JOB DESCRIPTION

Grants Research & Administrative Coordinator — Remote / Philippines

Chicago Defender Charities is seeking a dependable, organized virtual coordinator to research funding opportunities and keep our grant information, documents, and deadlines organized.

Our organization supports youth, education, culture, and community programs and produces Chicago’s historic Bud Billiken Parade.

Your main responsibility: Help us identify grants that fit our work and maintain a clear, current system showing opportunities, requirements, deadlines, and next steps. Grant proposal writing is not required.

WHAT YOU WILL DO

• Learn about our organization, programs, and funding priorities, with guidance and materials from our team.
• Research foundation, corporate, and government grants.
• Verify opportunities through funders’ official websites.
• Prepare short summaries explaining eligibility, funding amounts, deadlines, and program fit.
• Create and maintain grant projects in Asana, including tasks, deadlines, assigned staff, and reminders.
• Track opportunities and applications from initial research through award or decline.
• Organize supporting documents, application materials, and grant records in Google Drive.
• Follow up with team members for missing information.
• Track reporting deadlines and keep leadership informed about upcoming and overdue tasks.
• Provide a brief weekly update on opportunities, priorities, and outstanding items.

Leadership will approve which grants to pursue and review final applications, budgets, and submissions.

WHAT WE ARE LOOKING FOR

• Practical experience using Asana to manage tasks and deadlines.
• Strong online research and organizational skills.
• Clear written English and attention to detail.
• Experience maintaining spreadsheets and organized electronic files.
• Comfort using Google Drive, Docs, Sheets, and Microsoft Office.
• Ability to follow up consistently and work independently.
• Reliable internet and availability for agreed meeting times.

Experience researching grants or supporting a U.S. nonprofit is preferred. We also welcome applicants with strong research, project coordination, or administrative experience who can demonstrate these skills.

HOW TO APPLY

Begin your application with “CDC RESEARCH.” Include:

1. Your résumé or OnlineJobs.ph profile.
2. A brief explanation of relevant research or coordination experience, including how you have used Asana.
3. One sample of a research summary, project tracker, or organized task board. Remove confidential information.
4. Your availability, preferred weekly hours, and expected hourly rate.

Shortlisted applicants will complete a short paid assessment. References will be requested at the interview stage.

COMPENSATION

A performance and compensation review will take place after 60 days. Exceptional performance may qualify for an increase to $7 per hour.

SKILL REQUIREMENT

Administrative Support Research Writing

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Grant Support Virtual Assistant – U.S. Nonprofit

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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