Admin Assistant (Certification Operations)

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TYPE OF WORK

Full Time

SALARY

Dependent on experience and ability

HOURS PER WEEK

40

DATE UPDATED

Sep 30, 2026

JOB OVERVIEW

Please read and follow ALL application instructions below. Applications that do not follow them will be marked as spam.**

Build a long-term working relationship with an Australian certification team that needs someone dependable at the heart of its daily admin. This is an opportunity to get to know the people, processes and projects you support, and make a useful contribution every day.

**The person we’re looking for** is an organised self-starter with admin experience, clear communication and a helpful approach. You can juggle requests, take initiative within agreed processes and keep people updated. You care about accuracy, follow tasks through to completion and are keen to learn the business rather than simply tick off tasks.

**Hours:** 9 am–5 pm Sydney time. Your hours must follow Sydney daylight saving changes.

You’ll organise incoming admin requests, prepare draft quotes and proposal documents for review, follow up on outstanding quotes, send polite payment reminders using the team’s process, and collate project information and draft document packs for certifiers. You’ll save correspondence and keep project records current. Technical decisions and final sign-off stay with the certifiers.

You’ll need excellent written and spoken English, strong organisation and accuracy, comfort learning project systems, and reliable high-speed fibre broadband. Experience in building or certification administration is an advantage.

**Apply only through OnlineJobs.ph.** Include a short introduction, your CV, and a few sentences on how you would follow up when a project document is missing.

**Required: a personalised 30–60-second video.** Record a Loom video (or equivalent) introducing yourself and explaining why you’re the right person for this role. Briefly mention your relevant experience and what you would bring to the team. A simple, clear recording is enough—no polished editing needed. Include a working, viewable video link in your OnlineJobs.ph application. Please record it specifically for this role rather than sending a generic introduction.

Add **“orange notebook”** near the end of your application to show you read all instructions. Please do not contact us outside OnlineJobs.ph.

SKILL REQUIREMENT
Office and Administration Admin Data Processing Microsoft Excel
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