Executive Assistant & Sales Support

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: TYPE OF WORK

Full Time

: SALARY

55000-60000

: HOURS PER WEEK

40

: DATE UPDATED

Sep 30, 2026

JOB OVERVIEW

Location: Remote (Work-from-home)
Job Type: Full-time - 40 hours per week
Timing: ASAP

We are on the lookout for a highly organised and proactive Executive Assistant with strong marketing support skills to join the company, a boutique real estate business specialising in the commercial and retail property sector.

We are seeking a dedicated Virtual Executive Assistant / Sales Support professional experienced in supporting senior property professionals. The role will combine executive administration, sales coordination, database management, and marketing, with a focus on bringing order and visibility to current operations.

We are seeking someone detail-oriented, resourceful, and able to work independently while supporting the Director in driving the business forward.

1. Executive Administration
- Manage the Director’s inbox and diary, including prioritising, scheduling, and following up on actions.
- Book meetings, travel (flights, accommodation, car hire), and prepare itineraries.
- Process expenses and supplier invoices (via email and simple Excel tracking).
- Prepare proposals, lease offers, term sheets, and heads of agreement from templates.
- Record and circulate meeting minutes.
- Liaise with solicitors and tenants to follow up on documentation and progress.
- General Business Administration to ensure the smooth operation of the business
- Perform occasional personal admin tasks.

2. Sales & Project Support
- Organise and track correspondence, files, and project progress across developments.
- Create and maintain a master project and contact database (Excel or CRM).
- Conduct online research and targeted lead generation (e.g., identifying tenants by category or location).
- Contact businesses to confirm key decision-maker contact details.
- Prepare and issue EDM campaigns and marketing emails.
- Track follow-ups with potential tenants and maintain communication logs.

3. Systems & Process Improvement
- Map and document current administrative processes.
- Recommend and assist with the setup of a CRM or central tracking system.
- Create simple reporting templates (e.g., weekly leasing activity, lead status, pending documents).
- Assist in standardising document templates and file naming structures within Dropbox.

4. Marketing Support
- Update project marketing materials and brochures (basic content updates).
- Coordinate external suppliers such as designers, photographers, and copywriters.
- Maintain Real Commercial listings and website updates.
- Manage LinkedIn or email banners when required.

Candidate Profile

- 3+ years’ experience in Executive Assistance, preferably in property, leasing, or project coordination.
- Experience in the retail property sector.
- Strong organisational skills with initiative to create order from unstructured systems.
- Excellent written and verbal communication in English.
- Highly proficient in Microsoft Office (Excel, Word, Outlook) and Dropbox.
- Confident in researching and verifying business contact information.
- Strong understanding of CRM tools.

Personal Attributes

- Strong attention to detail with excellent follow-through.
- Proactive problem-solver who can take initiative.
- Comfortable liaising with clients, tenants, and external stakeholders.
- Flexible, adaptable, and eager to learn.
- Reliable, trustworthy, and committed to long-term success with the business.

Key Success Factors

- High-quality executive and administrative support to the Director.
- Timely and professional communication with clients and stakeholders.
- Ability to balance EA responsibilities with marketing and sales support tasks.
- Ongoing commitment to continuous improvement and professional growth.

SKILL REQUIREMENT

Real Estate Marketing Administrative Management Property Management

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Executive Assistant & Sales Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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