Executive Assistant

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TYPE OF WORK

Full Time

SALARY

6.50

HOURS PER WEEK

40

DATE UPDATED

Sep 28, 2026

JOB OVERVIEW

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide full-time, dedicated administrative and operational support to senior leadership. In this role, you will act as a primary operational anchor—managing communications, organizing executive workflows, and ensuring smooth project execution across multiple business functions.

Key Responsibilities:

Inbox & Communication Management: Monitor, prioritize, and draft responses for executive email inboxes; screen incoming calls and ensure prompt, professional follow-up on all communications.

Calendar & Schedule Coordination: Manage executive calendars, coordinate internal and external meetings, resolve scheduling conflicts, and maintain local Chicago business hours (8 AM – 5 PM CT).

Project & Systems Management: Navigate and maintain internal project management tools and business applications to track project tasks, deadlines, and operational deliverables.

Administrative Support: Execute ad-hoc administrative tasks, compile notes, prepare documentation, and maintain organized digital filing systems.

Cross-Functional Collaboration: Coordinate with team members and external vendors to facilitate seamless day-to-day business operations.

Required Qualifications & Skills:

Proven Executive Support Experience: Strong background as an Executive Assistant, Virtual Assistant, or Operations Support Specialist, preferably supporting US-based businesses.

System & Application Proficiency: Familiarity with standard business software, project management platforms, and communication tools (specific software training provided as needed).

Exceptional Communication: Mastery of written and spoken English with outstanding interpersonal skills and high professional emotional intelligence.

Proactive Problem-Solving: Ability to anticipate executive needs, prioritize competing demands, and drive tasks to completion with minimal oversight.

Time Management & Organization: Meticulous attention to detail and strong time-management skills to oversee complex, multi-business workflows.

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SKILL REQUIREMENT
CRM Administrative Management Project Management
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