Admin

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Any

: SALARY

$3-5 USD/hr

: HOURS PER WEEK

TBD

: DATE UPDATED

Sep 28, 2026

JOB OVERVIEW

Remote Administrative & Project Coordinator
Full-Time | Remote

We are an established print shop looking for a highly organized, responsive, and detail-oriented Remote Administrative & Project Coordinator to join our team full-time.

This position plays an important role in keeping customer orders and print projects moving smoothly from initial inquiry and quotation through approval, production, and completion. The ideal candidate is an excellent communicator who can manage multiple projects simultaneously, follow up proactively, and ensure customers and internal team members always have the information they need.

Key Responsibilities

- Manage and track customer orders and print projects from start to completion
- Coordinate job approvals and ensure required information and approvals are received before production
- Monitor project timelines, deadlines, and outstanding tasks
- Prepare and send quotes and estimates to customers
- Respond promptly and professionally to customer inquiries
- Provide customers with updates regarding order status, timelines, changes, and questions
- Notify customers when orders are completed and ready for pickup, delivery, or shipping
- Communicate with customers regarding any missing information or issues that could delay an order
- Maintain accurate order, customer, and project information
- Coordinate between customers, production staff, and management
- Update project statuses and tasks within the company's project management system
- Maintain and organize spreadsheets, reports, and administrative records
- Follow up on outstanding quotes, approvals, and customer requests
- Identify potential delays or problems and communicate them before they impact deadlines
- Assist with other administrative and operational tasks as required

Requirements

- Fluent English is required, both written and spoken
- Strong professional communication and customer service skills
- Strong proficiency with Microsoft Excel
- Excellent organizational and project management skills
- Ability to manage multiple orders, customers, and deadlines simultaneously
- Strong attention to detail and accuracy
- Ability to work independently in a remote environment
- Reliable and responsive during scheduled working hours
- Comfortable learning new software and internal processes
- Ability to prioritize urgent requests while keeping longer-term projects organized

Preferred Qualifications

- Experience with ---------- or GHL is a strong asset
- Previous administrative, project coordination, customer service, or order management experience
- Experience working with a **printing, manufacturing, signage, packaging, or production-based company** is an asset
- Experience preparing quotes or estimates
- Experience coordinating jobs between customers and production teams

What We're Looking For

We are looking for someone who takes ownership of their work rather than simply waiting for instructions.

You should be the type of person who notices when an approval is missing, a deadline is approaching, or a customer is waiting for an answer — and takes action to keep the project moving.

Responsiveness, organization, accuracy, and communication are extremely important in this role.

Position Details

Position: Remote Administrative & Project Coordinator
Employment: Full-Time
Location: 100% Remote
Schedule: Full-time schedule with consistent availability during company operating hours (EST)

If you are organized, comfortable managing multiple projects at once, and enjoy keeping customers and teams informed and on schedule, we would like to hear from you.
How to Apply

Please submit your resume along with a short introduction describing:

1. Your previous administrative or project management experience
2. Your experience using Excel
3. Whether you have experience with ---------- or similar CRMs
4. Any previous experience working with printing, manufacturing, order fulfillment, or production-based businesses
5. Your current internet speed and computer specifications

SKILL REQUIREMENT

Office and Administration Email Handling

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0016
Controller Execution Time ( Jobseekers / Job )	0.0175
Total Execution Time	0.0201

GET DATA

No GET data exists

MEMORY USAGE

1,511,352 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Admin-1739168

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0097 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1739168 LIMIT 1
0.0009	SELECT * FROM `employers` WHERE `employer_id` = 865325 LIMIT 1
0.0010	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1739168 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-10-20',ej.date_added) duration_days, DATEDIFF('2026-10-20',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-10-20',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1739168'
0.0004	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1739168
0.0013	`UPDATE employer_jobs SET hit_counts = '*Sep-28-2026=1720Sep-29-2026=161Sep-30-2026=83Oct-01-2026=46Oct-02-2026=52Oct-03-2026=39Oct-04-2026=37Oct-05-2026=85Oct-06-2026=39Oct-07-2026=35Oct-08-2026=28Oct-09-2026=33Oct-10-2026=20Oct-11-2026=15Oct-12-2026=22Oct-13-2026=23Oct-14-2026=19Oct-15-2026=13Oct-16-2026=11Oct-17-2026=10Oct-19-2026=1*Oct-20-2026=1' WHERE job_id= '1739168'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '*Sep-2026=1963*Oct-2026=529' WHERE job_id= '1739168'`
0.0003	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1739168' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1739168
0.0020	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '865325' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0013	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1792526861
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Admin-1739168
csrf-token	b800a70bf47e2ef982961cd263f1f6e2

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.232
HTTP_DNT

Admin

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?