Executive Assistant & Project Manager to the CEO

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TYPE OF WORK

Full Time

SALARY

$1200 - $1800 USD/Month

HOURS PER WEEK

40

DATE UPDATED

Sep 25, 2026

JOB OVERVIEW

TWA Accounting & Business Solutions

Compensation

Base Salary: $1,200-$1,800 USD/month (based on experience)

Performance Bonus Opportunities:

Quarterly performance bonus
Salary growth based on results
Leadership advancement opportunities

This is not a traditional Virtual Assistant position.

This is an opportunity to become the right hand to a CEO leading multiple businesses and growth initiatives.

About Me

My name is T. Williams, and I am the Founder & CEO of TWA Accounting & Business Solutions.

In addition to leading a growing accounting and advisory firm, I am also involved in:

Strategic business advisory services
Nonprofit consulting
Real estate investing
Vacation rental and event venue operations
Business development and growth initiatives

My businesses are growing, and I need someone who can help me stay focused on the highest-value activities while ensuring nothing falls through the cracks.

I am looking for a highly organized, proactive, and detail-oriented Executive Assistant who can also function as a Project Manager.

This person will become a key member of my leadership team.

Who This Role Is For

You thrive in fast-paced environments.

You love organization.

You enjoy keeping people accountable.

You don't wait to be told what to do.

You anticipate needs before they become problems.

You enjoy turning chaos into order.

Most importantly, you take ownership.

Who This Role Is NOT For

This role is NOT for someone who:

❌ Wants simple data entry tasks

❌ Waits for step-by-step instructions

❌ Frequently misses deadlines

❌ Struggles with follow-up

❌ Gets overwhelmed by multiple priorities

❌ Avoids difficult conversations or accountability

You will be working directly with the CEO every day.

Your Mission

Your primary responsibility is to help the CEO stay focused on growth, leadership, sales, and strategic initiatives.

You will be responsible for creating structure, maintaining accountability, and ensuring execution across the company.

Your success will be measured by how effectively you help the CEO gain time, increase efficiency, and maintain visibility into priorities.

Key Responsibilities
Executive Support
Manage the CEO's calendar
Coordinate meetings and appointments
Prioritize competing commitments
Manage inbox communications
Draft professional correspondence
Schedule and coordinate travel when needed
Project Management
Track all company projects
Monitor deadlines and deliverables
Follow up with team members
Identify bottlenecks and risks
Maintain project tracking systems
Ensure initiatives move forward on schedule
Client & Sales Support
Manage CRM updates
Track lead activity
Monitor proposal status
Coordinate follow-up activities
Maintain client onboarding processes
Track business development metrics
Meeting Management
Prepare meeting agendas
Attend internal meetings
Take detailed meeting notes
Assign action items
Track completion of tasks and commitments
Operations Support
Create and document SOPs
Maintain company files and records
Improve operational processes
Monitor recurring responsibilities
Coordinate with offshore and onshore team members
MT House Support (Occasional)
Assist with event coordination
Vendor communication
Guest communication support
Project tracking
Tools We Use

Experience with any of the following is preferred:

Microsoft 365
Microsoft Teams
Excel
Word
Outlook
HubSpot
ClickUp
Asana
----------
Google Workspace
Canva
Required Skills

✅ Excellent English communication (written and verbal)

✅ Strong organizational skills

✅ Exceptional follow-up abilities

✅ Project management experience

✅ Time management

✅ Attention to detail

✅ Ability to manage multiple priorities

✅ Professional communication skills

✅ Problem-solving mindset

✅ Ability to work independently

Success Metrics (First 90 Days)

You will be expected to:

Executive Support
Maintain a fully organized CEO calendar
Reduce scheduling conflicts
Ensure all meetings are prepared in advance
Project Management
100% visibility into project status
Track all deadlines and task assignments
Provide weekly progress reports
Sales & Client Support
Maintain accurate CRM records
Ensure timely proposal follow-up
Support onboarding of new clients
Leadership Support
Create weekly CEO briefing reports
Track priorities and action items
Help identify issues before they become problems
What Success Looks Like

At any moment, I should be able to ask:

What proposals are still outstanding?
Which projects are behind schedule?
What client follow-ups are pending?
What are my priorities this week?
What action items are overdue?

And you should know the answer.

Why Join Our Team?

You will:

Work directly with a CEO
Be involved in strategic business decisions
Gain exposure to multiple industries
Learn business operations, leadership, project management, sales, and advisory services
Have opportunities for professional growth and advancement

I value loyalty, accountability, initiative, and communication.

If you are someone who loves helping leaders execute at a high level, this could be a great long-term opportunity.

APPLICATION INSTRUCTIONS
Step 1: Create a 3-5 Minute Loom Video

Please answer the following:

Tell me about your Executive Assistant experience.
Tell me about your Project Management experience.
How do you manage multiple priorities and deadlines?
Describe a time you prevented a problem before it occurred.
Why are you interested in this role?

Step 2: Complete the Practical Exercise

Imagine the following:

The CEO has 3 client meetings tomorrow
2 proposals need follow-up
A team member missed a deadline
An event is scheduled for MT House
A new client is onboarding

Provide a brief written explanation of:

How you would organize these priorities.
What actions you would take first.
How you would ensure nothing falls through the cracks.

IMPORTANT


Email responses to: ----------
At the top of your application, include the phrase:

"Execution Creates Results"

Applications that do not follow instructions will not be considered.

We look forward to meeting highly organized, proactive professionals who are ready to grow with us.

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