Executive Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

4.00

: HOURS PER WEEK

40

: DATE UPDATED

Sep 25, 2026

JOB OVERVIEW

Executive Assistant

Position Overview
We are seeking a highly organized, resourceful, and proactive Executive Assistant to provide direct support to a busy entrepreneur and real-estate investor.
This role involves managing a changing schedule, coordinating podcast appearances and speaking engagements, arranging travel, assisting with real-estate acquisitions, and handling a variety of business and administrative responsibilities.
The ideal candidate anticipates needs, communicates professionally, protects confidential information, and takes ownership of assignments from beginning to end. We need someone who can think independently, solve problems, and keep important details from falling through the cracks.

Key Responsibilities
Calendar and Schedule Management
Manage and organize a busy professional calendar
Schedule meetings, calls, appointments, and personal commitments
Identify scheduling conflicts and recommend practical solutions
Confirm appointments and provide timely reminders
Prepare daily and weekly schedule summaries
Coordinate across multiple time zones
Protect focus time while ensuring important matters receive attention
Podcasts and Speaking Engagements
Coordinate podcast guest appearances from invitation through completion
Communicate with podcast hosts, producers, event organizers, and support teams
Schedule recording sessions, preparation calls, and rehearsals
Collect and organize appearance details, talking points, biographies, headshots, and technical requirements
Maintain an updated biography, media kit, and speaker information
Coordinate speaking engagements, conferences, interviews, and other appearances
Track deadlines, agreements, locations, travel requirements, and follow-up items
Ensure the executive is fully prepared before every appearance
Request and organize published recordings, photographs, and promotional materials afterward
Travel Coordination
Research and book flights, hotels, ground transportation, and rental vehicles
Compare options based on price, schedule, flexibility, location, and convenience
Prepare clear travel itineraries with confirmation numbers and essential details
Coordinate travel connected to property visits, conferences, podcasts, and speaking engagements
Monitor reservations and proactively handle delays, cancellations, and itinerary changes
Maintain traveler preferences, loyalty-program details, and required documentation
Organize receipts and travel expenses
Real-Estate Acquisition Assistance
Assist with administrative coordination for potential property acquisitions
Organize offering memoranda, financial information, property records, photographs, and due-diligence documents
Schedule calls, property tours, inspections, and meetings
Maintain acquisition checklists and track important dates
Coordinate document requests with brokers, lenders, attorneys, inspectors, and other professionals
Conduct preliminary market, property, and vendor research
Maintain organized acquisition files and status reports
Follow up with relevant parties to keep transactions moving
Flag missing information, approaching deadlines, and unresolved issues
General Executive Support
Manage email correspondence and follow-up items as authorized
Draft professional emails, documents, and meeting notes
Create agendas and track action items after meetings
Conduct online research and present concise recommendations
Organize digital files, contacts, records, and recurring tasks
Coordinate business and occasional personal appointments
Assist with special projects and changing priorities
Build and improve procedures for recurring responsibilities
Handle sensitive information with discretion and confidentiality

Qualifications
Previous experience as an Executive Assistant, Personal Assistant, or similar support professional
Excellent written and spoken English
Exceptional attention to detail and organizational ability
Strong professional communication skills
Demonstrated ability to manage calendars and complex travel
Comfortable communicating with executives, podcast producers, event organizers, brokers, lenders, attorneys, and vendors
Able to work independently and make sound decisions
Strong research, comparison, and problem-solving skills
Capable of managing multiple priorities without losing track of details
Comfortable with changing schedules and occasional urgent requests
High level of discretion, integrity, and reliability
Familiarity with calendar, email, communication, documentation, and project-management platforms
Real-estate or transaction-coordination experience is strongly preferred
Experience coordinating podcasts, media appearances, or speaking engagements is a plus
Availability during agreed-upon U.S. Eastern Time working hours

What Success Looks Like
The executive’s calendar is accurate, intentional, and free from avoidable conflicts
Travel is well researched, correctly booked, and presented in a clear itinerary
Podcast appearances and speaking engagements are professionally coordinated
Acquisition documents, deadlines, and follow-ups remain organized
Important communications receive timely responses
Potential problems are identified before they become urgent
Tasks are completed without repeated reminders
Questions are accompanied by context and recommended solutions
Confidential information is handled appropriately
The executive gains meaningful time and mental space

To Apply
Please send email to ----------
A brief introduction and a short intro video including why you are a good fit for the role.
A description of your executive-assistant experience
Examples of calendars, travel, events, or media appearances you have coordinated
Any real-estate or transaction-related experience
The software and communication tools you have used
Your availability
Your desired hourly rate
An example of a complicated scheduling or travel problem or some issue you have dealt with and helped solve. Can be complex or simple.

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0011
Controller Execution Time ( Jobseekers / Job )	0.0179
Total Execution Time	0.0198

GET DATA

No GET data exists

MEMORY USAGE

1,507,288 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-1737947

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0102 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1737947 LIMIT 1
0.0009	SELECT * FROM `employers` WHERE `employer_id` = 474820 LIMIT 1
0.0004	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1737947 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-27',ej.date_added) duration_days, DATEDIFF('2026-09-27',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-27',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1737947'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1737947
0.0019	`UPDATE employer_jobs SET hit_counts = '*Sep-25-2026=1138Sep-26-2026=67**Sep-27-2026=1' WHERE job_id= '1737947'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '***Sep-2026=1205' WHERE job_id= '1737947'`
0.0003	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1737947' AND status LIKE 'sent%' ORDER BY id DESC`
0.0006	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1737947
0.0035	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '474820' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1790466573
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-1737947
csrf-token	9e013ff19268bb7c0f6eb47b752ef920

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.74
HTTP_DNT

Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?