Real Estate Agent Assistant Specialist Transaction Coordinator

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: TYPE OF WORK

Any

: SALARY

5/hr

: HOURS PER WEEK

40

: DATE UPDATED

Sep 23, 2026

JOB OVERVIEW

#jobopportunity #jobs #jobopp - Hiring 1
Real Estate Agent Executive Virtual Assistant / ADMINISTRATIVE ASSISTANT ADMIN
20-40 hours a week
Starting pay $200/week USD or $5 USD/hour, pay biweekly on Fridays. Looking for someone who will be with my team a long time. Happy to increase pay as you show your value and productivity. INITIAL Trial Period will be 1-4 weeks at $100/week for half time (20 hrs/week as tracked) - will be testing your responsiveness. If you prefer to be part-time, I do not mind sharing with another real estate agent employer or complementary business. IF YOU HAVE NOT DONE 70%+ OF THIS TYPE OF WORK BEFORE, PLEASE DO NOT APPLY.
Apply to ---------- com with Subject: RE Agent Executive Assistant
with your Curriculum Vitae or resume and answer:
Name, Age, Gender, Education Level and Specialty
When are you available to receive and respond to WhatsApp tasks notifications? (any schedule restrictions)?
What applicable skills you have?
What’s your dream job? (What can you do all day and feel like it’s fun?)
What other jobs do you currently have? (or recently had?)
Have you ever worked for a USA real estate agent before (yes/no, when?)
Requirements:
MUST BE VERY PROACTIVE and able to find out the solutions with little direction from me and limited reliance on other teammates.
MUST BE VERY DETAIL ORIENTED (FEW TYPOS) and able to detect and fix problems with documents and messages in English
MUST HAVE Experience with Docusign and REAL ESTATE AGENT CONTRACTS
MUST HAVE Experience with MLS Listings Searches (BRIGHT MLS, GSMLS, FLEXMLS, ALLJERSEYMLS - MATRIX)
MUST HAVE Experience coordinating with potential sellers and buyers
Available 7 days a week for 5.7 hours flexible within the core hours of between 8am - 8pm NYC eastern time, able to respond when the messages come with your cell phone or computer and do tasks as instructed within 15 minutes.
Able to receive/send texts and calls to USA (Whatsapp + normal, in case of no reply)
Quality personal computer and willingness to install time tracker / screenshot software (Hubstaff)
Security, confidentiality, no issues with being hacked or downloading malware
Fluent written english, preferred understanding of spanish and/or portuguese, possibly through translator apps
Cell phone with constant internet & airbnb app able to communicate with airbnb customers throughout the day and receive notifications of bookings to respond quickly.
Very detail oriented
Problem solver, able to solve problems properly to keep customers happy if I am not available to respond
Able to not be offended by direct messages - I will quickly write what I want fixed or corrected. It doesn’t mean I’m angry, just change it.
Background: I am a direct client, Natalie, located in Trenton New Jersey USA. I have a small real estate agent business and a portfolio of 34 furnished units to manage.
Job duties include:
Real Estate Executive Assistant / Virtual Assistant
Coordinate Natalie's Schedule and make sure she gets to her appointments
Help a Client Find Properties to Buy a House on MLS - Friendly Conversations
Call a Seller and ask them if they want to sell - Cold Calling
Input Data into Contracts - Draft Real Estate Contracts
Make sure the paperwork is together to get paid from Brokerage - Transaction Coordinator
Do Basic Data Entry / Book Keeping (Excel)
Make Social Media Posts (images)
Make or Edit Social Media Videos
Respond by email / text in KVCORE, LOFTY (CHIME) to messages from prospective customers (CRM experience not needed, but must be willing to learn from free training videos and live zooms) - sellers and buyers
Implement e-mail and social media marketing campaigns, in the future, help set up Google ---------- Local Services Ads and Facebook Ads and Google Ads
Call / return calls from warm leads / friendly former customers and help answer their questions, or set up Natalie to talk to these customers.
Fill out template forms like Docusign and Skyslope contracts and send offers to the customers and to other agents.
Use databases and set up customers on Bright MLS and other property searches
Serve as transaction coordinator to follow up on property sales getting through to closing (checklist will be provided, relatively simple, just follow-up) and submitting the paperwork needed to get the commission payment from the brokerage.

1:1 Training will mostly occur on Wednesdays, Fridays, Saturdays and Sundays when I have more flexibility and availability in my schedule. The remainder will be SLACK/texts/chat threads/email instructions.

BACKUP AIRBNB ASSISTANT in case LEAD OPERATIONS MANAGER IS BUSY/SICK: Book Guests & Arrange Cleaners - Cohost on all Airbnb listings, accept bookings, improve listing photos and descriptions, adjust pricing within range, communicate with customers, order cleaners with Turno and/or using my existing network, use facebook / job post websites to find new local cleaners, order new supplies for the house, document and file damage with Airbnb, solicit positive reviews and get airbnb to delete negative ones, (approx 2 hours intermittently throughout every day of the week, like 5 minutes here and there to check the applying guest and accept the bookings when they come through, checking photos from the cleaner and filing damage reports (if any), troubleshooting any issues like lost keys, pest control, or ordering house supplies like soap)
Maintain an always-up-to-date excel sheet on property performance with property occupancies, rental rates, past and current vacancies (template will be provided, just input the numbers)

SKILL REQUIREMENT

CRM Real Estate Marketing Transaction Coordinating

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Real Estate Agent Assistant Specialist Transaction Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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