Job Costing & Billing Coordinator (Roofing) — Roofr, QuickBooks, AR

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: TYPE OF WORK

Full Time

: SALARY

$4/Hour

: HOURS PER WEEK

40

: DATE UPDATED

Sep 23, 2026

JOB OVERVIEW

ABOUT THE ROLE

Simply Roofing is a US-based residential and commercial roofing company (Arizona & Texas). We're hiring a Job Costing & Billing Coordinator to own the money side of our jobs: what each job actually cost us, what we billed the customer, and what we've collected.

This is a numbers seat, not a general VA seat. If you are not comfortable auditing an invoice line by line and telling us when a number is wrong, this is not the role for you.

READ THIS FIRST: You must have prior experience with job costing, invoicing, or accounts receivable — ideally in construction, roofing, or another trade. Experience with a construction CRM (Roofr, JobNimbus, AccuLynx, Buildertrend) and QuickBooks is strongly preferred. We are not looking to train someone from scratch on how job costing works.

WHAT YOU'LL OWN

1) JOB COSTING IN ROOFR
- Post true material and labor cost to every job in Roofr — all costing lives in the CRM, not in side spreadsheets
- Make sure no job closes without its full cost picture attached

2) MATERIAL & LABOR INVOICE AUDITING
- Audit supplier invoices (Home Depot, RWC, QXO) against the purchase order, the roof measurements, and the signed proposal
- Audit weekly crew/subcontractor labor invoices against our rate card and measurements
- Catch over-billing: inflated square counts, delivery charges over cap, extra trips, duplicate billing, unexplained line items
- Document discrepancies and escalate them — you flag, the owner d ----------

3) CUSTOMER INVOICING & ACCOUNTS RECEIVABLE
- Invoice completed jobs at the correct stage, built from the signed contract plus approved change orders
- Monitor the shared accounts inbox for customer payments, rep-deposited checks, and CRM payment notifications
- Maintain the AR tracker; run a weekly aging review and follow up on anything 7+ days past due
- Close invoices only once the deposit is independently confirmed against the bank/QuickBooks record

4) WEEKLY COMMISSION SHEETS
- Every Monday, build rep commission sheets from jobs that are completed AND confirmed fully paid
- Submit to the owner for approval before any payout

5) STAGE MANAGEMENT IN ROOFR
- Move every job through the pipeline as it progresses — Sold → Supplementing → Pre-Production → Production → Post Production → Invoiced → Paid & Closed
- A stage that doesn't match reality breaks costing, invoicing, and commissions at once. Keeping the board honest is part of the job.

WHAT WE'RE LOOKING FOR
- Prior job costing, AR, bookkeeping, or invoice auditing experience (construction/roofing preferred)
- Comfortable in QuickBooks and a construction CRM
- Strong spreadsheet skills
- Genuinely detail-oriented — you notice when a number is $400 off and you say something
- Clear written English; you'll email the owner daily and follow up with US customers
- Reliable internet and availability during Arizona morning hours

WHAT WE PROVIDE
- Written SOPs and an audit workbook for every task
- Training on our specific process, rate card, and CRM setup
- Direct access to the owner

HOW TO APPLY

Start your application with the word RECONCILE so we know you read this far. Then answer these three questions:

1. Describe a time you caught a billing or invoice error. What was wrong, how did you find it, and what did you do about it?
2. Which CRM and accounting software have you used, and for how long?
3. A crew invoices you for 32 squares. The measurement report says 27 squares. What do you do?

Applications without the keyword or without answers to all three questions will not be reviewed.

SKILL REQUIREMENT

Bookkeeping Cost Accounting

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Job Costing & Billing Coordinator (Roofing) — Roofr, QuickBooks, AR

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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