Real Estate Director of Operations

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: TYPE OF WORK

Part Time

: SALARY

$13-16 per hour

: HOURS PER WEEK

15

: DATE UPDATED

Oct 5, 2026

JOB OVERVIEW

$12 - $16 USD per hour depending on experience + performance bonus

I'm looking for an unusually capable operator to work alongside our leadership team to ensure initiatives are prioritized, implemented, optimized and executed fully.

This is not just another virtual assistant role, and it is not a position for someone who needs to be given a task list every morning.

The objective is simple:

**Nothing important gets forgotten, nothing stalls unnecessarily, and I always know what requires my attention next.**

What you'll own

You will help run the operational layer around our real estate team and investment company.

That includes maintaining a master view of active initiatives, making sure projects have owners and deadlines, coordinating assistants and other team members, following up relentlessly, preparing me for important meetings and decisions, identifying bottlenecks before I see them, documenting processes, building dashboards, improving systems, and ensuring commitments actually turn into completed work.

You will also help maintain important relationships by tracking relevant context, commitments and follow-ups so that relationships are intentionally nurtured rather than left to memory.

Over time, I want to be able to tell you an outcome I want and trust you to figure out how to get us there.

You are probably a fit if...

You are extremely organized but not bureaucratic.

You have EXCELLENT written and spoken English.

You are comfortable telling a founder, “You don't need to be involved in this—I handled it.”

You naturally turn ambiguity into structure.

You don't wait until someone asks you for an update.

You can manage multiple people without becoming the bottleneck yourself.

You can distinguish something genuinely important from something merely urgent.

You communicate concisely.

You are comfortable with technology, automation and AI tools.

You have excellent judgment and can be trusted with confidential business and personal information.

Most importantly, you have a very high sense of ownership.

Experience

The ideal candidate has 5+ of experience in real estate operations, Chief of Staff work, project/program management, executive operations or a comparable role.

Experience working directly with a US founder, CEO or entrepreneur is highly desirable.

Experience managing other assistants or operational team members is also highly desirable.

I care considerably more about what you have actually accomplished than your formal credentials.

What success looks like

Within the first few months, you understand virtually everything important that is happening

Projects have clear owners and next actions.

Follow-ups happen without me remembering them.

Our team know's exactly what they are responsible for.

Upcoming decisions are surfaced before they become emergencies.

Important relationships are systematically maintained.

Meetings produce actions rather than disappearing into notes.

And I increasingly operate in the areas where my time is uniquely valuable while you and the team handle the rest.

Do not send a generic cover letter.

Send to ---------- cc ----------

1. Your resume
2. A 3–5 minute Loom video introducing yourself and explaining the most complex operation, executive or business environment you have personally managed.
3. One example of a system, dashboard, SOP, project-management structure or workflow you personally built.
4. A short answer to this question:

**“A founder has 20 active initiatives, 50 important relationships, several assistants and hundreds of ideas. He regularly becomes the bottleneck. How would you design a system so the organization continues moving without requiring him to remember everything?”**
5. Your current compensation, desired compensation and availability.

At the very top of your application, write:

Applications that do not follow these instructions will not be considered.

SKILL REQUIREMENT

Real Estate Marketing Call Center Operations Management Accounting

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Real Estate Director of Operations

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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