Transaction Coordinator

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: TYPE OF WORK

Full Time

: SALARY

1200/month

: HOURS PER WEEK

40

: DATE UPDATED

Sep 22, 2026

JOB OVERVIEW

# Experienced Real Estate Transaction Coordinator — Virtual

**Full-Time | Experienced Candidates Only**
high-producing New Jersey real estate team completing approximately **100 transactions annually** and continuing to grow.

We are seeking an **experienced Real Estate Transaction Coordinator** to take ownership of our transactions from **contract preparation through closing**.

This is not an entry-level VA or general administrative role. We are specifically seeking someone with previous **U.S. residential real estate transaction experience** who understands deadlines, documents, client communication and the moving pieces required to get a transaction successfully to the closing table.

### Responsibilities

* Prepare contracts and transaction documents as directed by licensed agents
* Create and maintain complete transaction files
* Coordinate transactions from accepted offer through closing
* Track attorney review, deposits, inspections, appraisal, mortgage commitment, title and closing deadlines
* Coordinate inspections, appraisals, walkthroughs and transaction-related appointments
* Communicate with attorneys, lenders, title companies, cooperating agents, inspectors and vendors
* Track inspection items, repair requests, credits and outstanding documentation
* Coordinate CO, smoke/fire certifications and applicable municipal requirements
* Prepare commission paperwork and closing documentation
* Maintain compliance checklists and ensure required documents are complete
* Keep agents and team members updated on transaction status
* Identify potential problems and approaching deadlines before they become emergencies
* Proactively follow up when information, signatures or documentation are outstanding
* Maintain accurate transaction records from contract through closing
* Provide professional client updates, primarily through **text and email**
* Answer routine transaction questions while appropriately escalating negotiations, legal questions and sensitive client matters to the agent

### Who We're Looking For

We want someone who has **already done this job successfully.**

You should understand the U.S. residential real estate transaction process and be comfortable managing a high-volume pipeline with multiple transactions moving simultaneously.

You are highly organized, detail-oriented, proactive and an excellent communicator. You don't wait to be told something is late—you already know it's due and have followed up.

Most importantly, you **take ownership of the transaction.**

When an agent hands you a contract, they should be able to return their attention to selling real estate knowing that you are managing the details, communication and deadlines necessary to get that client to closing.

### Experience & Qualifications

* **2+ years of U.S. residential real estate transaction coordination experience strongly preferred**
* Experience supporting a high-volume residential real estate team
* Strong understanding of the contract-to-close process
* Experience preparing real estate contracts and transaction documents under agent/broker direction
* Excellent written and spoken English
* Comfortable communicating directly with clients
* Exceptional organization, follow-up and deadline management
* Experience communicating with attorneys, lenders, title companies and cooperating agents
* **New Jersey real estate transaction experience is a major plus**

### Technology Experience — Strongly Preferred

Candidates with hands-on experience using the following will be strongly preferred:

* **Follow Up Boss**
* **BoldTrail**
* **Google Workspace** — Gmail, Google Drive, Docs, Sheets and Calendar
* Electronic signature and transaction-management platforms

We are looking for someone who is already comfortable working inside a technology-driven real estate team and can quickly learn our existing systems and workflows.

### About the Team

a high-volume New Jersey real estate team completing approximately **100 transactions per year**, with continued growth ahead.

We operate at a high standard and place a strong emphasis on responsiveness, professionalism and client experience.

We're looking for a Transaction Coordinator who can become the **steady hand behind every deal**—organized, proactive, accountable and several steps ahead.

SKILL REQUIREMENT

CRM Transaction Coordinating Customer Service

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Transaction Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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