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TYPE OF WORK
Full Time
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SALARY
800-1100
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HOURS PER WEEK
40
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DATE UPDATED
Sep 21, 2026
We are looking for a reliable and detail-oriented Payroll Assistant to support payroll administration for approximately 150 employees across 11 retail stores, 2 distribution warehouses, and an administrative team.
The ideal candidate is organized, comfortable working with confidential employee information, and experienced with payroll, timekeeping, HR, accounting, or similar administrative work.
Key Responsibilities
- Prepare and review weekly payroll using Gusto
- Collect and reconcile employee hours, overtime, PTO, missed punches, commissions, bonuses, reimbursements, and other payroll adjustments
- Coordinate with managers across multiple locations to ensure payroll information is complete and submitted on time
- Review payroll calculations, deductions, taxes, garnishments, direct deposits, and gross-to-net amounts
- Maintain accurate employee payroll and employment records
- Process approved employee changes, including pay rates, locations, departments, deductions, hires, and terminations
- Support new-hire payroll setup and onboarding documentation
- Monitor and process CalSavers deductions and contributions
- Assist with wage garnishments and required payroll documentation
- Prepare monthly workers' compensation payroll reports
- Track employee document acknowledgments and required forms
- Assist employees and managers with payroll-related questions
- Reconcile payroll records and maintain proper supporting documentation
- Escalate payroll discrepancies, missing approvals, or compliance issues when necessary
Requirements
- At least 3 years of experience in payroll, accounting, HR, timekeeping, or administrative work involving confidential employee information
- Understanding of payroll concepts such as:
- Regular and overtime hours
- PTO
- Earnings and deductions
- Reimbursements
- Garnishments
- Direct deposits
- Gross-to-net payroll review
- Comfortable using payroll/timekeeping systems, spreadsheets,
- Strong attention to detail and accuracy
- Able to manage recurring deadlines and follow up with multiple managers
- Strong written and verbal English communication skills
- Able to handle confidential employee and payroll information securely
- Must be available to work 8 hours per day, Monday through Friday, during Pacific Time business hours
Preferred Experience
- Experience using Gusto or a similar payroll platform
- Experience supporting a multi-location, retail, warehouse, or hourly workforce
- Familiarity with California payroll
- Experience with CalSavers, garnishments, new-hire reporting, workers' compensation payroll reporting, and final pay
- Intermediate Excel/Google Sheets skills, including formulas, sorting, filtering, and reconciliations
We are looking for someone who is:
- Highly organized and detail-oriented
- Reliable with deadlines
- Comfortable following up when information is missing
- Careful with sensitive information
- Able to identify inconsistencies instead of simply processing whatever is submitted
- Comfortable escalating issues when approval or payroll information is unclear
This role is primarily responsible for preparing, verifying, documenting, and coordinating payroll activity. Final payroll approval remains with the designated company approver.
How to Apply
• To apply, please submit your application through this link
• ONLY applications submitted through the the link will be considered. Thank you!
