GoHighLevel CRM and Automation Specialist (Executive Assistant – Beauty & E-Commerce

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TYPE OF WORK

Part Time

SALARY

6.00 per hour

HOURS PER WEEK

10

DATE UPDATED

Sep 19, 2026

JOB OVERVIEW

We are a fast-growing beauty business and e-commerce brand looking for a GoHighLevel specialist to help build, organize, and manage our backend systems.



This is not a basic virtual assistant role. You will be responsible for building and maintaining systems that drive leads, sales, and client experience.



You must be proactive, detail-oriented, organized, and experienced in GoHighLevel or a very similar CRM. You should be able to think in systems, not just complete tasks.



Core Responsibilities:



CRM and Pipeline Management

Build and manage pipelines inside
GoHighLevel

Organize leads, opportunities, and client journeys

Maintain clean and accurate contact data


Automations and Workflows

Set up workflows such as missed call text back, follow-ups, and nurture sequences

Build and troubleshoot automations

Optimize systems to improve conversion and client experience





Email and Lead Generation Systems

Build and manage email campaigns

Set up lead capture systems including forms, funnels, and landing pages

Assist with campaign execution such as “10 clients in 10 days” style promotions



Tracking and Optimization
Track leads and conversions

Pull basic weekly metrics
Identify gaps and suggest improvements



Executive Support (Systems Focused)

Organize business tasks within GoHighLevel or project tools
Support backend setup and ongoing improvements

Keep systems and projects moving forward



Requirements:
Experience with GoHighLevel or a very similar CRM
Strong organization and attention to detail
Ability to follow instructions and improve systems

Reliable communication



Application Process:



Step 1: Loom Video (5–10 minutes maximum)



Record a Loom video answering the following:



Pipeline Setup
Show or explain how you would set up a basic pipeline in GoHighLevel for new leads, booked, completed, and follow-up stages



Automation Thinking
Explain how you would set up a missed call text back workflow and what steps you would include



Organization and Systems
Given tasks such as building email campaigns, outreach to partners, managing leads, and tracking follow-ups, explain how you would organize this inside a system



Step 2: Written Task

Write a simple follow-up message for a missed call lead



Applications without a Loom video will not be considered.



Hours and Pay:
Part-time to start with, opportunity to grow
Compensation based on experience

SKILL REQUIREMENT
Marketing Automation GoHighLevel Sales
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