Real Estate Virtual Assistant - Database Manager & ISA

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Full Time

SALARY

DOE

HOURS PER WEEK

40

DATE UPDATED

Sep 18, 2026

JOB OVERVIEW

Temporary Full Time Position With Opportunity to Become Permanent
Monday through Friday | 9:00 AM to 6:00 PM Pacific Time | 1 Hour Lunch

We are an established Arizona real estate brokerage with a busy traditional sales and REO division, and we are looking for an experienced Real Estate Virtual Assistant with strong Database Management and ISA skills to join our team.

This position is initially temporary while one of our valued team members is on maternity leave. However, there is a real opportunity for this to become a permanent full time position for the right person based on performance, skill set, communication ability, and overall fit with our team.

THIS IS NOT AN ENTRY LEVEL VA POSITION

We are happy to teach the right person our REO processes, property research methods, contractor coordination, and internal systems.

What we do not want to teach is how to communicate with people, build rapport, manage a real estate database, or confidently handle a phone conversation.

You should already be very good at those things.

What You Will Be Doing

You will work directly with our real estate team and assist with:

• Managing and maintaining our real estate database
• Following up with leads and past clients
• Answering incoming calls professionally and confidently
• Building rapport with buyers, sellers, vendors, and contractors
• Scheduling buyer and listing appointments for our agents
• Completing property and market research
• Researching property information for REO assignments
• Contacting contractors and vendors to obtain repair quotes and bids
• Following up with contractors until requested information is received
• Keeping detailed notes and tasks updated in our CRM
• Helping maintain accurate lead stages and follow up plans
• Assisting with REO related administrative tasks
• Supporting special lead generation campaigns when needed

This is not primarily a cold calling position. However, you must be comfortable making outbound calls when we have a specific campaign or business need.

NON NEGOTIABLE: Exceptional Spoken English

Because you will be answering our phones and communicating directly with our clients, leads, agents, vendors, and contractors, exceptional spoken English is required.

We are looking for someone whose spoken English is highly fluent, clear, natural, and easily understood by U.S. clients, with strong command of conversational American English.

You must be comfortable carrying a natural conversation, thinking on your feet, asking good questions, and developing trust and rapport without sounding scripted.

A voice recording will be required as part of the application process.

Required Experience

ISA and real estate database management experience is a MUST.

The ideal candidate already understands:

• Real estate lead management
• CRM/database organization
• Lead follow up
• Appointment setting
• Lead nurturing
• Database cleanup and maintenance
• Creating and managing follow up tasks
• Communicating with buyers and sellers
• Knowing when a lead needs immediate agent attention
• How to have an actual conversation instead of simply reading a script

REO experience is a major plus, but it is not required. We can teach REO to someone who already has the communication, organizational, research, and follow up skills we need.

The Person We Want

You are organized, persistent, personable and confident.

If a contractor does not respond to the first email, you don't simply mark the task complete. You follow up.

If a buyer calls with questions, you know how to have a conversation, gather information, build trust and determine the appropriate next step.

If a database has incomplete records, missing follow ups or leads sitting untouched, that bothers you and you fix it.

We need someone who takes ownership of their work rather than waiting to be told every next step.

Schedule

Monday through Friday
9:00 AM to 6:00 PM Pacific Time
1 hour lunch
Full time schedule

You must be able to consistently work these hours.

Temporary Position With Long Term Potential

This position is being filled to cover maternity leave for one of our current team members, so applicants should understand that the initial position is temporary.

However, our business continues to grow and an exceptional person may be offered a permanent full time position.

We are much more interested in finding the right person than simply filling a seat.

HOW TO APPLY

Start by sending us your resume and a 60 plus second voice recording introducing yourself and telling us why you think you would be a great fit for our team.

And please, have some fun with it!

We are not looking for the stiff, overly polished “professional phone voice,” and we definitely are not looking for a hard salesperson. We want to hear you.

Talk to us like you would talk to a new client you just met. Be friendly, conversational and genuine. Make us feel comfortable talking to you. If you can make us smile, even better.

A big part of this position is building rapport with people. Our clients should feel like they are talking to someone they know, like and can trust, not someone reading from a script or trying to sell them something.

Think warm, confident and personable over formal and scripted.

If your introduction is engaging and we think your personality and communication style could be a good fit for our team, we will send you a link to complete our official application process.

Applications without a voice recording will not be considered.

We are looking for someone who can step into a busy real estate environment, stay organized, follow through, communicate exceptionally well and become someone our agents, clients and vendors genuinely enjoy working with and can depend on.

SKILL REQUIREMENT
ISA Real Estate Office and Administration Client Relationship Management
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0007
Controller Execution Time ( Jobseekers / Job )  0.0462
Total Execution Time  0.0475
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,529,688 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Real-Estate-Virtual-Assistant-Database-Manager-ISA-1733666
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0406 seconds)  (Hide)
0.0003   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0004   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1733666
 LIMIT 1 
0.0015   SELECT *
FROM `employers`
WHERE `employer_id` = 227320
 LIMIT 1 
0.0008   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1733666
AND `misc`.`id` IS NULL 
0.0005   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-21',ej.date_added) duration_days, DATEDIFF('2026-09-21',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-21',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1733666' 
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1733666 
0.0007   UPDATE employer_jobs SET hit_counts = '***Sep-18-2026=341***Sep-19-2026=149***Sep-20-2026=4***Sep-21-2026=2' WHERE job_id= '1733666'  
0.0006   UPDATE employer_jobs SET monthly_hits = '***Sep-2026=496' WHERE job_id= '1733666'  
0.0003   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1733666' AND status LIKE 'sent%' ORDER BY id DESC  
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1733666 
0.0342   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '227320'
AND `date_added` >= '2022-06-08' 
0.0004   select * from teasers 
0.0002   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)