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TYPE OF WORK
Full Time
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SALARY
Php200.00 - Php220.00 Per Hour
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HOURS PER WEEK
40
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DATE UPDATED
Sep 18, 2026
We are seeking a highly organized, detail-oriented, and professional Virtual Executive & Administrative Assistant to support our executive and administrative team with a variety of remote responsibilities.
This position is ideal for an experienced administrative professional who is comfortable managing multiple priorities, working independently, communicating professionally with clients and vendors, and learning new systems and processes.
Key Responsibilities
* Provide day-to-day executive and administrative support to management and the administrative department.
* Assist with contracts, proposals, and other business documentation.
* Support progress billing and maintain accurate billing-related records.
* Assist with project coordination, follow-ups, and administrative tracking.
* Perform accurate data entry and maintain organized digital files and records.
* Prepare, edit, format, and organize documents using Microsoft Word.
* Maintain spreadsheets, reports, and tracking documents using Microsoft Excel.
* Manage calendars, appointments, meetings, and scheduling.
* Make and receive professional business phone calls when needed.
* Communicate with clients, vendors, team members, and other business contacts professionally.
* Assist with document management, file organization, and administrative processes.
* Learn and utilize company-specific software, systems, and procedures.
* Provide backup support for the existing Virtual Assistant and learn their responsibilities.
* Take on additional administrative responsibilities as needed to support the company's operations.
Required Qualifications
* Previous experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or similar role.
* Strong administrative and organizational skills.
* Excellent attention to detail and accuracy.
* Strong written and verbal English communication skills.
* Professional phone etiquette and communication skills.
* Proficiency with Microsoft Excel and Microsoft Word.
* Experience with calendar management and scheduling.
* Ability to manage confidential and sensitive business information professionally.
* Ability to work independently and meet deadlines.
* Comfortable learning new software, systems, and processes.
* Reliable internet connection and a suitable remote-work environment.
Preferred Experience
Candidates with experience working in any of the following industries are strongly preferred:
* Engineering
* Construction
* Architecture
* Legal
* Professional Services
Experience with the following is a strong advantage:
* Contract preparation and administration
* Proposal preparation
* Progress billing
* Project coordination
* Construction or engineering documentation
* Document management
* Executive-level administrative support
What We're Looking For
We are looking for someone who is more than just an administrative assistant. The ideal candidate is a dependable long-term team member who can anticipate needs, stay organized, communicate effectively, and take ownership of assigned responsibilities.
You should be someone who:
* Pays close attention to details.
* Is highly organized and proactive.
* Can manage multiple tasks and priorities.
* Communicates clearly and professionally.
* Is comfortable working independently.
* Takes initiative rather than waiting to be told what to do.
* Learns new systems quickly.
* Can adapt to changing priorities.
* Maintains professionalism and confidentiality.
* Is dependable and committed to long-term support.
