Virtual Assistant / Business & Content Operations Assistant Part-Time to Full-Time | Long-Term Position

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: TYPE OF WORK

Any

: SALARY

Open

: HOURS PER WEEK

40

: DATE UPDATED

Sep 18, 2026

JOB OVERVIEW

Important: Please do not send a generic application. I want to hear specifically about why you believe you would be a good fit for this particular position.

About the Role

I am looking for a highly organized, proactive, tech-savvy Virtual Assistant to become an important part of my personal and business operations.

This is NOT a position where I want someone waiting every morning for a list of tasks. I’m looking for someone who can learn how I work, understand my systems, take ownership of responsibilities, and eventually recognize what needs to be done without being given step-by-step instructions for everything.

The right person will become someone I can trust with both recurring responsibilities and one-off projects.

What You’ll Do

Your responsibilities will be a combination of business administration, content operations, research, AI-assisted work, social media, and occasional personal/family administrative projects. All using AI and custom GPT’s I’ve built.

Business & Administrative Support

* Manage and organize email
* Draft and respond to emails when appropriate using ChatGPT
* Track projects, deadlines, and follow-ups using Airtable
* Organize files, information, and digital systems using Google Suites
* Help manage day-to-day administrative tasks
* Keep track of things that require my attention using Airtable
* Follow up on outstanding items
* Research information and present findings in an organized, easy-to-understand format
* Help keep projects moving forward without constant supervision

AI & ChatGPT

ChatGPT will be a major part of your daily workflow.

You should be extremely comfortable using AI tools for:

* Research
* Writing and editing
* Brainstorming
* Content creation
* Organization
* Data gathering
* Creating workflows
* Summarizing information
* Developing ideas into finished projects
* Improving efficiency and productivity

I use custom GPTs that I have created for nearly every tasks and workflows, and you will be trained on how to use them. The GPTs do most of the work

You do not need to be an AI expert. You DO need to be curious, comfortable with technology, and excited about learning how to use AI to work smarter.

Content & Social Media

* Prepare and organize content for publishing
* Assist with content scheduling
* Research content ideas and topics
* Use ChatGPT and custome GPT’s to help draft blog posts
* Format and prepare blog content on word press
* Create YouTube thumbnail concepts/images using AI (you will use a custom GPT) for this
* Monitor affiliate links and make sure they are properly incorporated into relevant content

Digital Products

* Create and format eBooks, guides, worksheets, checklists, and other downloadable products in Canva using templates
* Help turn ideas and rough notes into organized digital products
* Make basic design and formatting updates
* Organize digital product files and assets

You do not need to be a professional graphic designer. You should, however, be comfortable using Canva and willing to learn.

Video Preparation
I will be hiring a separate professional video editor. You will NOT be responsible for fully editing YouTube videos.

Instead, you may use CapCut to:

* Review raw footage
* Cut down footage
* Remove obvious unusable sections
* Organize clips
* Prepare footage for the video editor
* Follow a basic workflow for getting footage ready for editing

Research & Opportunities

Research will be an important part of this position. You may be asked to research and identify:

* Scholarships
* College opportunities
* Internships
* Jobs
* Brand partnerships
* Travel opportunities
* Affiliate opportunities
* Business opportunities
* Other opportunities relevant to my business or family

The Person I’m Looking For

The right candidate will be:

* Detail-oriented
* A strong researcher
* Comfortable working independently
* Comfortable with technology
* Very comfortable using ChatGPT
* A quick learner
* Strong in written English
* Able to follow detailed instructions
* Comfortable managing multiple projects at once
* Good at prioritizing
* Comfortable communicating when clarification is needed

Experience with the following is helpful:

* ChatGPT / Custom GPTs
* Canva
* CapCut
* Instagram
* YouTube
* Pinterest
* WordPress
* Google Workspace
* Affiliate marketing platforms
* Social media scheduling tools

You do not need experience with every platform listed above. I care more about your ability to learn quickly and your comfort with technology.

Schedule

This position will begin part-time, Monday/Wednesday/Friday, with the intention of transitioning to full-time after the first 90 days.

First 90 Days:

Monday, Wednesday, Friday
9:00 AM–5:00 PM Central Time

The first 90 days will be a training and evaluation period. I will be actively involved in training you on my systems, workflows, business, and expectations.

After 90 Days:

Monday–Friday
2:00 PM–10:00 PM Central Time

The position is intended to become full-time for the right candidate.

Compensation
Based on past experience and skills (please include your rates)

Additional Benefits

* Annual performance-based raises
* Paid time off for major U.S. holidays
* 7 Flex Days per year
* Flex Days may be used when you need to call out, with the hours made up within 30 days while still receiving pay for the day
* Paid twice per month, on the 1st and 15th
* Payment via PayPal or Wise

What Success Looks Like

During the first few months, you will be learning my business, systems, preferences, and workflows.

Over time, I want you to become increasingly independent.

Success in this position means that I spend less time managing tasks and more time focusing on the things only I can do.

I want to be able to trust you with projects, give you a desired outcome, and allow you to figure out the best way to get there.

This is intended to be a long-term position, and I’m looking for someone who wants to grow with me rather than someone looking for a short-term gig.

How to Apply

Please submit:

1. Your resume
2. A brief introduction about yourself
3. Your previous VA/administrative experience
4. Your experience using ChatGPT or other AI tools
5. The software/platforms you are comfortable using
6. Your current availability and time zone
7. Your experience managing multiple tasks or projects independently
8. Two examples of situations where you took initiative without being specifically told what to do

Important: Please do not send a generic application. I want to hear specifically about why you believe you would be a good fit for this particular position.

Shortlisted candidates will be invited to an interview and may be asked to complete a brief skills assessment.

SKILL REQUIREMENT

Canva AI Tools

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Virtual Assistant / Business & Content Operations Assistant Part-Time to Full-Time | Long-Term Position

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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