Virtual Administrative Assistant

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: TYPE OF WORK

Full Time

: SALARY

800 CAD

: HOURS PER WEEK

40

: DATE UPDATED

Sep 15, 2026

JOB OVERVIEW

We are looking for a highly organized, detail-oriented, and proactive Virtual Administrative Assistant to support our management and operations team.

This role is ideal for someone who can take rough information, organize it, improve it, and turn it into clear and professional outputs. You should be comfortable working independently, managing multiple priorities, using AI tools strategically, and following through on tasks.

This is a long-term opportunity for someone who wants to grow with the company and become a trusted part of the team.

You Will Help With:
* Reviewing materials prepared by team members and improving clarity, accuracy, and polish
* Drafting and refining emails, summaries, reports, and documents
* Organizing priorities and tracking open and pending items
* Conducting research and synthesizing information into clear summaries
* Preparing clean, structured outputs from rough ideas or notes
* Using AI tools to improve efficiency and output quality
* Supporting administrative processes
* Assisting with employee records, onboarding, and documentation
* Organizing files, spreadsheets, and company documents
* Following up on outstanding tasks, requests, and information
* Assisting with scheduling, meetings, and calendar coordination
* Solving day-to-day operational problems thoughtfully and proactively
* Providing general administrative and virtual assistant support
* Performing other tasks as needed to support management and operations

You Are a Strong Fit If You:
* Have exceptional attention to detail
* Naturally improve the quality of anything you work on
* Write clearly, professionally, and concisely
* Are highly organized and follow through reliably
* Are comfortable managing multiple priorities
* Are fluent with AI tools and know how to use them strategically
* Take initiative instead of waiting for instructions
* Are comfortable working in a fast-moving environment
* Can handle confidential information professionally
* Are dependable and responsive during working hours
* Are willing to learn new systems and processes

Bonus:
* Experience supporting founders, executives, consultants, or management
* Strong presentation and document formatting skills
* Familiarity with Notion, Google Workspace, Google Sheets, or automation tools
* Experience working with Canadian companies or clients
* Experience using AI tools such as ChatGPT, Gemini, Claude, or similar platforms

What We Value:
* We are looking for someone who doesn't just complete tasks, but makes things better.
* If you receive a rough email, document, spreadsheet, or idea, you should be able to organize it, identify what needs improvement, and turn it into something clear, polished, and useful.
* We value initiative, reliability, attention to detail, good judgment, and strong communication.

How to Apply:
Please send us:
1. Your updated resume
2. A brief introduction about yourself
3. Your portfolio, if available

Please Answer These Questions:
1. Tell us about a company or client you previously supported. What were your responsibilities, and how did you help improve their day-to-day operations?
2. Tell us about a time you noticed a problem or something that needed improvement and took the initiative to solve it.
3. How do you manage multiple tasks, priorities, and deadlines at the same time?
4. What AI tools do you use, and how do you use them to make your work more efficient or improve the quality of your output?

We look forward to hearing from you!

SKILL REQUIREMENT

Administrative Management Systems Administration Operation Management

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Virtual Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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